Office Administrator With Diary Management

Office Administrator/Manager with Diary Management

Location: Central London (West End)

Type: Permanent

Salary: £35,000

We have partnered with a boutique Sports Management agency who are based in the West End in London and are currently embarking on one of their busiest periods in the football season. As a result, and in accordance with company growth plans, my client is seeking a seasoned and enthusiastic Office Professional to provide all round support to the Group CEO and other senior members of the team.

The Role:

This role will be based in the office, working Monday – Friday 9-5pm. Unfortunately, this role does not involve remote working and is 100% office based.

Successful candidates will become a key point of contact among executives, employees, clients and external partners, and will be crucial in fostering effective communication. You will have the opportunity to cultivate relationships with a diverse spectrum of professionals. Your involvement in this role will contribute significantly to the overall success and cohesion of the organisation.

Essential Duties and Responsibilities

· Meticulously and professionally organise multiple calendars successively, arranging daily meetings and appointments, as well as manage commitments across various business areas, ensuring optimal attendance by key stakeholders

· Facilitate smooth orchestration of internal and external meetings, embodying professionalism at all times to both external partners and internal employees

· Taking detailed minutes during meetings to capture crucial discussions and actionable information

· Preparing presentations as required and demonstrating precision in organising high-stakes meetings, crafting and circulating invites to co-ordinating pertinent documents.

· Executing travel arrangements seamlessly, preparing detailed itineraries for the Group Director, senior executives and the wider business

· Organising off-site senior meetings and away days with a professional touch, collaborating effectively with facilities for optimal office management support

· Demonstrating financial acumen by handling the collation and processing of invoices, expenses and bank statements.

Skills & Experience Required

· Possess a solutions-oriented mindset

· Previous Office Management and administration experience at Executive level in a fast-moving environment

· Excellent organisation and problem-solving skills

· Proficient use of Microsoft Outlook, Teams, Word, Excel and Keynote is essential

· Outstanding level of verbal and written communication

· Results-oriented & passionate about helping businesses grow

What's on offer:

· We will support your training, learning and development as you grow with us

· Opportunities to gain valuable first-hand experience through working directly with executive members

· Company laptop and IT equipment

· 25 Days holiday – earn more days for every additional year of service

· First dibs on exclusive industry leading events and shows

Job Type: Full-time

Salary: From £35,000.00 per year

Benefits:

• Employee discount
• Life insurance
• Referral programme

Schedule:

• Monday to Friday

Education:

• GCSE or equivalent (preferred)

Experience:

• Customer service: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Language:

• English (preferred)

Licence/Certification:

• Driving Licence (preferred)

Ability to Commute:

• London (required)

Ability to Relocate:

• London: Relocate before starting work (required)

Work Location: In person

Reference ID: UP986