Document Control And Technical Clerk

Document Controller

Chilton/Stockton site

9 months

hybrid working - regularly working onsite

Inside IR35

£35 per hour - umbrella rate

£27 per hour - PAYE rate

The role is to be responsible for the storage and revision control of all project deliverables and associated documentation. Managing the inflow and outflow of documentation between JM and appointed contractors / suppliers. This includes engineering design deliverables, key contract and procurement documentation and documentation arising from the construction and commissioning phases. The role will also be responsible to support the project team in preparation of technical documents and procedures. And for managing the integration of project documentation into site systems at the end of the project.

Responsibilities:

• Manage and maintain centralised Document Management System, including Controlled and Live Files, Libraries, Security Levels and Permissions, DMS development etc.
• Control documents, maintain accurate records, version Control and file status
• Manage incoming and outgoing transmittals between JM and Contractors / Suppliers
• Support routine team meetings (Minutes of Meetings, Action Logs etc.)
• Maintain effective communication with all members of the various teams, provide support and advice on the correct flow of information
• Provide training where necessary re. document management system
• Audit assistance when necessary to run through quality assurance, Document Control, protocols etc
• To assist the Project Management team in preparing the Document Management Plan and updating this throughout the project life cycle and ensuring alignment with EPCm contractor's own procedures
• To create and maintain the project Master Document Register (MDR)
• To maintain status information on all project deliverables and documentation, including ensuring superseded documentation is properly archived
• Control of documents issued to and received from EPCm contractor, supporting a coordinated response within the contractually agreed timeframe where appropriate
• Provide effective management of contract documentation for contract administration purposes
• To audit contractor files for compliance with required project documentation and escalate any deviations to Project Manager
• To carry out any other duties which are within the employee's skills and abilities whenever reasonably instructed

Requirements for the role:

• Experience in a Document Control or Document Management role
• Demonstratable experience using Metadata Management and Microsoft Sharepoint as well as Microsoft Office at an advanced level
• Experience of project delivery processes from concept to delivery
• Excellent communication skills both written and verbal
• Team player with the ability to also work independently with little guidance

Guidant Global is acting as an Employment Business in relation to this vacancy.