Document Controller

DOCUMENT CONTROL DUTIES – To include but not limited to

• Quality Assurance for All Documentation – Ensuring all information is compliant with project naming conventions and document control protocols.
• Registering received Information within ULS EDMS where required.
• Revision and Status control of all project documentation
• Maintain and ensure integrity and accuracy of Electronic Documents
• Maintain and ensure integrity and accuracy of Document Registers
• Maintain and ensure integrity and accuracy of Electronic and Master Hardcopy (Where required) of documents.
• Effectively manage the flow of Project Information and Maintain Document Distribution lists.
• Monitor Workflow for Consultants / Design Team Documentation
• Ensure full auditability of Design Coordination process for Consultants / Design Team
• Monitor Workflow for approval of Sub Contractor / Supplier Documentation
• Ensure full auditability of approval process for Sub Contractor / Supplier Documentation
• Manage and Maintain Project Directory within EDMS
• Generate Reports within EDMS for project as required.
• Accurate Retrieval of information
• Coordination of Information for Operation and Maintenance Manuals and Project Handover, Both Electronic and Paper files where required.
• Assist with other projects and duties as required.
• Promote Process, Systems and Service.
• Provide Training & Guidance for Project Teams (Internal & External) for EDMS.

ADMINISTRATIVE DUTIES – To include but not limited to

• Provide Secretarial and Administrative Support
• Preparation of Correspondence.
• Opening, Recording and Circulation of incoming & outgoing Post as and when required
• Printing of Contracts and Other documentation as required.
• Preparing and Processing UL Forms as and when required, ensuring that Formal forms are used, and Group branding requirements are complied with.
• Ordering Stationary and General Office Supplies

Monthly reports as required.

• Excellent communication skills and interpersonal skills
• Familiarity with project management
• Proficient typing and editing skills
• Data organisation skills
• Attention to detail
• Time management skills
• A working knowledge of major Common Data Environments and Information Management Systems
• Proven work experience as a Document Controller