Let’s cut to the chase, what’s in it for you…
- Competitive basic salary and annual bonus
- Agile working possible (dependent on role)
- Up to 33 days annual leave plus bank holidays
- Private Healthcare and Dental Insurance
- Competitive contributory pension scheme
- Life assurance – 4 x your annual salary
- Share incentive schemes
- Employee rewards portal with many more benefits…
- Behave in line with our company values – Integrity, Caring and Quality
- IT literate – Office 365
- Experience of using Viewpoint
- 4Projects
- Knowledge and understanding of the Document Control process at operational level is vital.
- Minimum of two years' experience of carrying out a similar role
- Excellent communication and
- interpersonal skills with the ability to effectively liaise and coordinate activities between departments great attention to detail
- Prioritise workload when managing multiple contracts / tasks.
- To have a positive and flexible approach to work, integrate with the existing team and provide support and guidance to others when required.
Desirable –
- Knowledge of other DC systems
- HNC in Computer Science, Business Administration or similar
- Ability to understand and interpret construction drawings and documents
- To attend internal project, start UP Meetings and internal handover meetings, to ensure a smooth transition from project inception to construction phase.
- To be responsible for the management of documents for multiple projects, ensuring Teams Channels and Project Folders are created for projects, and documents are uploaded in an accurate and timely manner.
- Work with procedures, guidance and forms contained within the corporate Business Management System (BMS).
- Maintain knowledge and understanding of the Document Controller process at operational level.
- Maintain knowledge and experience of Viewpoint 4Projects at an operational level and any significant software.
- Ensure documentation follows approvals process.
- Carry out quality assurance checks on all information uploaded.
- Ensure all documents are up to date and completed correctly prior to internal or external audits.
- Ensure external documentation is identified and distributed as agreed.
- Ensure all drawings / documentation are controlled and maintained in a methodical manner.
- Manage user accounts, permissions and provide systems training.
- Support internal and external users regarding system issues.
- Liaise with production team regarding handover & completion information / documentation
- Complete monthly reports as required.
- Main point of contact for any systems related questions queries.
- Analyse systems usage and outputs
- Communicating with Business unit leaders and stakeholders regarding systems process and requirements
- Providing training into systems for new starters
- Working with Group teams to drive system improvements and enhancements
- Reporting back to the Business unit board on system implementation
- Collate all systems feedback and issues to relevant parties
- Work with all Business unit members to drive system compliance and consistency
- Management of Drawings printing and distribution to all sites