Document Controller

About ISG

ISG is a dynamic global construction services company.
We have had a hand in some of the world's most impactful and recognisable places, but our legacy is about far more than buildings. Across Europe, the Middle East and Asia, we deliver places where people and businesses make memories, forge new experiences, and reach their goals.
In short, we deliver the places that enable people and businesses to thrive.

Job Title:Document Controller

Division: Fit Out - Major Projects

Location: London

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Role purpose

We currently have an opportunity for a Document Controller within the Major Projects side of our UK Fit Out Division. This will be part of a team working with some exciting clients to create outstanding commercial office space across Central London, involving both large Cat B fit outs and full refurbishments.

• To provide day-to-day oversight of the pre-contract and contract document control
• To control the large number of documents received daily, ensuring that all drawings are administered and distributed promptly
• To create an accurate, efficient and user-friendly filing system ensuring that documents are flawlessly tracked, and awareness is maintained of the status of each item
• To continuously prioritise documents by maintaining an awareness of project progress at all times
• Creating customised reports for the Project Team and Design Team is also a key factor of the Document Controller role to ensure smooth communication and to minimise Designers response time

Key accountabilities

• Assist the site project team in site set up
• Manage and maintain the project on Aconex throughout its life cycle
• Ensure all relevant parties publish relevant document to Aconex and provide support to external parties when necessary
• Maintain an awareness of project team members, trade contractors and professional partners and the part they play in successful project delivery and of ongoing activities e.g. client, trade contractor, architect, QS etc.
• Establish from outset a close relationship with Construction Manager and Project Manager to ensure smooth running of the system
• Ensure that an effective internal and external review loop is maintained so that all documents are properly reviewed by the Project Team and external Design Team
• Provide accurate and timely information and reports regarding the status of all drawings / O&M manuals / samples / method statements / risk assessments, etc.
• Typing, distribution and filing of all project related correspondence for the project team.
• Ensure that all relevant information is issued to the relevant trades and consultants
• To log, distribute promptly and keep updated various instructions from consultants, clients, project managers etc.
• Managing the approval, printing of O&M manuals and ordering of reprographics and couriers if required
• Suggest trade contractors, systems and manufacturers for team appraisal.
• Contribute information to the proposals team.
• Provide input into Contractors Proposals document for D&B projects.
• Compile attend and present at the pitch .
• Be aware of the existence of marketing relationships with external professionals and clients

Skills & experience

• Experience using an electronic document control system
• Knowledge of document control and/ or construction industry processes/ terminology preferable
• Experience of working on a construction site environment (in a similar role) preferable
• Experience using an electronic document control system preferable (ACONEX)
• Proven planning and process management skills
• Advanced knowledge of Word, Excel. PowerPoint and Lotus Notes preferable
• Attention to detail and accuracy
• Methodical approach to duties
• Accurate typing skills with a minimum speed of 60 wpm
• Must be able to communicate articulately, positively and effectively
• Enjoys working in a fast pace, changing and demanding environment.
• Has a proactive and can do' attitude
• Able to continuously prioritise tasks to suit the Project's needs
• Tolerance of stress, stays focused under pressure
• Ability to build rapport with project team and wider professional team

What's in it for you?

• Ongoing career development and accredited learning

• Annual recognition and values awards

• Global employee assistance program

• Pension scheme

• Life assurance

• Private healthcare including private GP service and mental health pathways

• As part of our wellbeing offering, ISG offers a monthly wellbeing allowance

• Cycle to work scheme

• Electric vehicle salary sacrifice scheme

• Industry-leading family friendly policies (39 weeks maternity leave and 8 weeks paternity at full pay)

• Volunteer day

• Discounts such as cinema to ensure you're still loving ISG even when you leave the office

• Most Friday's are a 4 pm finish providing work is completed for the week

• Your work-life balance really matters to us, so in addition to your holiday allowance we have a You Day to allow you to take an extra day off to celebrate a special event, spend time with your family or just do something that will make your life easier or more enjoyable

• Thriving networks including I-NOW (Women's Network), Race and Faith, LGBTQIA+, Armed Forced Covenant and the menopause working group, everyone's invited

If you'd like to speak to the Talent Acquisition team, please contact tateam@isgltd.com below for more details.