Document Controller

A large scale construction firm based in the West End is seeking an experienced Document Controller, paying between £40,000 - £45,000, to support on their high-profile and exciting project.

This is a really great position for an experienced Document Controller to take control of the full internal document control process. You will be managing, maintaining and overseeing the full process as well as adhering compliance and regulation. In additional to this there will be some ad-hoc administrative duties, supporting the team administrator wherever needed.

The role will be working on a hybrid basis and flexibility will be given.

Duties will include the following:

• Addition of a document control front sheet, version control and numbering of all formal documents that come into the company from external organisations or bodies using the electronic document management system (EDMS) for internal work in progress and to retrieve a wide variety of document types
• Reviewing documents, checking they comply with formats, creating revisions and archiving outdated versions
• Distributing documents to the relevant people, departments and letting them know when they need to take action on a document as part of a controlled process
• Making sure document templates and forms are fit for purpose, and training employees on how to use them
• Preparing, updating and improving document control procedures and processes
• Ensuring advisors and internal staff are adhering to corporate policies and following the correct procedures in the document flow process
• Assisting employees with accessing documents through the document management system
• Ensuring compliance with file plan and security protocols and standards
• Providing support to the Administrative Assistant of the project: taking phone calls, organising meetings, booking travels, managing relationships with the IT provider, managing expenses of the senior staff
• Providing support on the preparation of reports to the Board, the regulators or the lenders of the project

The ideal candidate will have experience working as a Document Controller and will have used EDMS systems. You will be a self-starter, having the ability to work independently as well as successfully as part of a team. You will be detail orientated and process driven, working to strict deadlines. A can-do attitude, you will get stuck into any duty beyond your day to day spec.

If you are an experience Document controller, looking for your next opportunity on a high-profile project then please do apply directly to the advert.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.