Edi-Data Analyst

About The Role

Job Title: EDI-Data Analyst

Location: Ipswich

Salary: Competitive

Job Type: Full-time; Permanent

Hours per week: Monday to Friday - 09:00 - 17:30 - 37.5 hours per week

Business Overview

Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.

Role Overview

We are currently recruiting for an EDI-Data Analyst to join our passionate and driven team based at our Ipswich office.

The successful applicant will be responsible for our EDI module within Saffron systems as well as management information reporting on compliance within the module. You will make sure that Purchase Orders, Delivery Notes, and Invoicing all flow from our suppliers over to our sites. You will investigate and chase all errors to a resolution and monitor daily EDI processes and report any problems to stakeholders. You will also ensure that all information flows from outlets into our Accounts Packages. We are also looking to develop management Information reporting via Power BI for all the Saffron modules. This is a great opportunity for someone who is willing to learn new challenges and working within a fast-paced environment. We can also offer Study support.

Benefits

• Informal hybrid / flexible working arrangements
• 25 days holiday + bank holidays
• Free fruit in our offices
• Employee Referral Scheme (if you refer a successful candidate to one of our vacancies)
• Wide range of retail discounts
• Regular social and charity events held in our offices
• Get involved in charity events in the local community

Wellbeing

• Discounted gym membership
• Eye test £25 voucher and up to £100 towards glasses
• Join our Cycle to Work scheme via salary sacrifice
• Access to “CHROMA”, our internal colleague-led diversity and inclusion community – join a committee or take part in our D&I initiatives and events
• Access to internal Mental Health First Aiders

Career development and recognition

• Immediate access to “Opportunity” our internal Learning and Development platform
• Required professional membership fees paid for
• Opportunity to win monthly Atalian Servest Superstar Awards
• Long service awards

Key Responsibilities:

• Documents Management.
  • EDI Rejection List
  • Chasing O/S EDI Accruals and missing invoices
  • Chasing O/S Orders not invoices not yet invoiced
  • Chasing sites to process invoices on the EDI portal
• Data Flow
  • Ensuring information is entered in a timely manner
  • Managing Imports/Exports of data from different Systems
• Data Configuration
  • Setting up news contracts
  • Setting up new Suppliers
• Monthly Reporting
  • Monthly Compliance Stats
• General
  • Reset Saffron password / Create logins
  • Liaise with Saffron help desk with errors
  • Document Summary Housekeeping (clearing orders)
  • EDI invoices queries / chasing / troubleshooting
  • Carry out site-use training
• Potential for exposure with sector management accounts if desired

About You:

• Applicants must have the right to work in the UK
• Attention to detail
• Process Driven
• Takes responsibility for own tasks and completes to a high standard
• Able to manage own workload and prioritise workloads to important deadlines
• Clear communication skills (use of email and calls)
• Ability to use large data sets and disaggregate information
• Good Problem Solver
• Good excel skills
• Good Team Player
• Qualification in Accounting
• English & Maths Grade 4 or above
• Relevant experience in accounts
• Experience within an Accounts Payable or Systems/Processing team
• Time management skills
• Ability to plan and prioritise workload using appropriate tools
• Highly analytical
• Demonstrate an understanding of analysing account reconciliations
• Shows initiative to correct errors found from analysis
• Good IT skills
• Demonstrates skills in using Excel
• Understanding of the Saffron system and export process
• Flexible working
• Understand accounting timetables and planning of hours required for month-end
• Attention to detail
• Proven experience in identifying and resolving issues and variances
• Previous reconciliation experience with evidence of improving processes