Events And Travel Manager

High Net Worth family currently looking to appoint a detailed oriented Events and Travel manager.

As the Events and Travel Manager you will be responsible for planning, organizing, and overseeing various aspects of Events and Travel arrangements for individuals. This role requires a combination of logistical, organizational, and interpersonal skills.

Remit -

Event Planning:

Conceptualizing and designing events based on client requirements.

Budgeting and cost management to ensure events stay within financial constraints.

Venue selection and negotiation of contracts with event spaces.

Coordination of vendors, including caterers, decorators, audio-visual technicians, and entertainers.

Managing event logistics, such as transportation, equipment, and scheduling.

Ensuring compliance with legal and safety regulations for events.

Overseeing event setup, execution, and cleanup.

Travel Management:

Planning and booking travel arrangements, including flights, accommodations, transportation, and activities.

Negotiating with airlines, hotels, and other travel service providers for favorable rates and terms.

Managing travel budgets and expense reporting.

Providing travelers with itineraries, travel documents, and any necessary information.

Addressing travel-related issues and emergencies, such as flight cancellations or changes.

Ensuring compliance with travel policies and guidelines.

Client or Stakeholder Communication:

Liaising with clients, colleagues, or stakeholders to understand their specific event or travel needs.

Keeping clients informed about the progress and details of Events and Travel arrangements.

Handling inquiries, feedback, and concerns related to Events and Travel.

Vendor and Supplier Management:

Selecting and negotiating contracts with event-related vendors and suppliers.

Managing vendor relationships and ensuring they meet agreed-upon service levels.

Evaluating vendor performance and making recommendations for improvements.

Risk Management:

Identifying and mitigating potential risks associated with Events and Travel.

Developing contingency plans for unforeseen circumstances.

Ensuring compliance with safety and security protocols.

The ideal candidate will be coming from a strong hospitality background and be willing to travel regularly.