Address
SalaryEvents Venue Sourcing Manager
Chancery Lane, City of London
Reporting to: Future Solutions Director
Hybrid (minimum of 3 days in London Office)
Role Type: Full Time
_Are you passionate about creating memorable experiences at international events?
We have an opportunity for a Events Venue Sourcing Manager to join Future Solutions team for Worldwide Events, the company behind m&i, Private Luxury Events, TFest and Amour._
About us
Worldwide Events specialises in business-to-business trade events bringing together key players in the travel and events industry. We are the pioneers in making business joyful and connecting industry in the perfect environment to encourage business.
The company is firmly established at the forefront of the Meeting & Incentive, Luxury and Romantic Travel sectors with events hosted in destinations such as Dubai, Ibiza, Istanbul, Seville, Oslo, The Bahamas, Jordan, Mexico.
About the opportunity
We are looking for an exceptional, highly motivated Events Venue Sourcing Manager to join us in pushing our world-class events that bit further. If you love travel and have experience in relationship building and Venue Sourcing, then this could be a match made in heaven.
As Events Venue Sourcing Manager, you will:
- Be responsible for the department destination and venues research for confirmed and prospective events
- Support the generation of leads and administrative follow-ups with potential partners
- Develop and manage partner relationships
- Create and update all event contracts
- Create and update all Future Solutions communication materials including event RFP’s (Request for Proposals)
- Be responsible for updating all event information in relevant CRMs and files
- Be responsible for updating all event budget from latest quotes received
- Be responsible for reviewing all marketing deliverables against event information to insure the proper launch of each event campaign from a marketing and sales perspective
- Be responsible for each event partner confirmation process
- Be responsible for the handover of each contracted partner info to all relevant departments
- Be responsible for ensuring the delivery of each partner benefit package with the other departments according to their contract
- Consolidate information to fulfil partner reporting requirements
- Work with the Head of Events and Event Managers gathering post event feedback to maintain our level of service, drive better destinations and venues sourcing
- Create and maintain best practices and standard operating procedure for Venue Sourcing across the team
- Support the team both onsite during the events and in the office
- Attend industry events as necessary
- Undertake site visits
Due to the nature of the events industry, you may occasionally be required to work outside of hours to meet deadlines.
About you
To be considered as Events Venue Sourcing Manager, you will need:
- Previous experience in events partner negotiation
- An understanding of database management
- A keen interest in the event industry, following trends and news
- Organisational skills with attention to detail is essential
- Good time-management skills with an ability to manage priorities
- Effective communication and people skills
- Proficiency in IT, including the Microsoft Office programmes such as Word, Excel, Outlook, and Teams
- Problem solving and a real proactive attitude always thinking ahead of what’s coming next
- A valid passport and the ability to travel internationally
Desirable
- Knowledge of Salesforce and Airtable
- Ability to communicate in other languages
- Experience working in different countries and cultures
Some of the benefits of working here include:
We are a dynamic, fast-paced company. Want to develop your skills, or even move into a different department? At Worldwide Events we are never still, and for the right person, this presents an opportunity to grow and evolve your role and responsibilities, as well as you as a person. We hope you choose us to grow your career with!
Your time
We firmly believe the importance of the right work-life balance, so for our Events Venue Sourcing Manager we offer:
- 36 days of holiday (including UK Bank Holidays)
- Hybrid working – we work smart. We understand that everyone has a life outside of work, we hope we can enable you to live it! We operate on a hybrid working rota so teams spend half the week working in-office and the other half working from home
- 4pm finish on Fridays – start the weekend early!
Your health
- We understand that mental health matters – we have an employee assistance programme that is there for you to use whenever you feel the need to, 24 hours a day, 365 days a year
- Company Sick Leave
- Private Health Scheme (involving a contribution from the company)
- Enhanced maternity schemes
Your experience
- We stock all the coffee and tea you can drink as well as fresh fruit daily (and the occasional sweet treat!
- Your social spirit – our Happiness and Culture Team keep us on our toes with monthly socials for all employees as well as learning opportunities and drinks at the local bar!
Our approach to diversity is simple —it’s about embracing everyone, and everyone is welcome at Worldwide Events We are committed to welcoming everyone, regardless of gender identity, orientation or expression. We are diverse in age, race, physical or mental ability, ethnicity, and perspective. Our diversity fuels our innovation, brings diversity of thought, and connects us closer to our clients and the communities we serve.
Please note that the external job posting is listed as Events Venue Sourcing Manager, but the internal job title will be Future Solutions Manager.
All applicants must have the right to work in the United Kingdom.
Our website
www.wwideevents.com
Our Events Portfolio
www.privateluxuryevents.com
www.mi-forums.com
www.travel-fest.com
www.amourforums.com
Job Type: Full-time
Salary: From £35,000.00 per year
Benefits:
- Company events
- Company pension
- Enhanced maternity leave
- Flexitime
- Health & wellbeing programme
- Private medical insurance
- Referral programme
- Work from home
Schedule:
- Monday to Friday
Work Location: Hybrid remote in London
