Executive Assistant

The role The Business School is seeking an Executive Assistant on an open-ended basis. The role holder will be required to provide a professional, efficient, and effective service. You will form part of a dynamic team of administrators who work closely to ensure key school activities are managed and delivered on time. The Executive Assistant will support Heads of Academic Groups with administrative support around people processes, as well as group activities and events. The successful role holder will need to exhibit tact, discretion and maintain a high level of confidentiality. Independence and initiative will be required to react to changing priorities and work circumstances, with a scope to make decisions within their own remit. The role holder will organise their own day-to-day workload to meet objectives. They will require knowledge of a range of IT systems and University processes to proactively support the school. The role will be based in Howard House and include blended working in line with the schools’ guidance.  What will you be doing? The role holder will support school staff as part of a team of Professional Services staff. Key duties include: Providing administrative support for Heads of Academic Groups within the school. Supporting school level people focused activities. For example, recruitment, induction, and office set up. Drafting school communications, including using creative programmes to maximise impact. Servicing committee meetings. Organising both internal and external events, online and in person. Proactively seeking to improve school processes and keep resources up to date. Assisting the school in achieving its sustainability commitments.  You should apply if You have excellent organisational, customer service, written and verbal communication skills. You can complete tasks to a high level of accuracy. You are flexible and a key team player, as well as being able to work independently and use initiative. You can work in a busy environment, both multi-tasking and reacting quickly to changing circumstances, but also be proactive in improving processes. You are experienced in using a range of IT systems and can adapt to new systems and processes quickly.  Additional information For informal queries, please contact Rob Silverton, Senior Executive Assistant rob.silverton@bristol.ac.uk  Our strategy and mission We recently launched our strategy to 2030 tying together our mission, vision and values.  The University of Bristol aims to be a place where everyone feels able to be themselves and do their best in an inclusive working environment where all colleagues can thrive and reach their full potential. We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of colour, LGBT+ and disabled people - because diversity of people and ideas remains integral to our excellence as a global civic institution.