Executive Assistant

The Dream Career:

Executive Assistant

The Location:

Sheffield

The Benefits Offered:          

25 days holiday + bank holidays

Parking on site

Pension

Discretionary bonus – performance based

The Hours:

Part time – 3 days per week (may rise to 4 days in time due to growth within the business)

9 am – 5 pm

100% office-based role

The Salary:

£30,000 to £35,000 (pro rata)

The Job Role:

We are delighted to be representing our long-standing client as they recruit a crucial Executive Assistant role into their business.  Our client is an established financial organisation who are valued and respected in their field.

This Executive Assistant role will be hugely varied and requires a candidate that already has exceptional experience working within a very similar role. The position spans office management, PA, marketing and financial responsibilities. We are looking for a self-starter who can make immediate impact within the role. This role is best suited to an ambitious individual who is efficient, dedicated, proactive and enjoys a challenging role. This role is part time, working 3 days a week initially but may well rise to 4 days as the business is growing. We would ideally like to speak to candidates who have flexibility with regard to their working hours.

This fast-paced Executive Assistant role will include the following roles and responsibilities; - General facilities management – Liaising with IT support to resolve any IT issues – Renewing contracts on behalf of the business including phones and insurance – Office procurement including office stationary – Maintaining accurate staff records including holiday and absence records – Assisting with the onboarding of new staff members – High level management of diaries on behalf of the MD and other senior members of staff – Arranging appointments – Making travel arrangements – Liaising with clients on behalf of the Directors – Formatting documentation and presentations including PowerPoint, inserting graphs, charts, images and updating documents – Drafting key reports on behalf of the Directors – Drafting correspondence on behalf of the Directors – Produce high-level and detailed reports – Personal administrative support to Directors when required – General Bookkeeping including maintaining records, payroll records, invoicing, VAT returns – Credit Control when required – Processing expenses on behalf of the team – Sending invoices  - Managing and maintaining the company website – Designing and producing marketing material to promote the company – Assisting with arranging events and seminars – Attending events and seminars – Managing social media platforms – Assisting with building the company’s online presence including LinkedIn – Accurately maintaining database of contacts

We would love to hear from candidates who have the following skills and experience; - Extensive experience working in a similar Executive Assistant role – Confident writing reports and documentation – High level PowerPoint experience – Confident using Excel – Experience of using QuickBooks (or similar accountancy software) – Highly organised – Able to work to strict deadlines – Excellent attention to detail – Confidence in supporting a busy team – Marketing experience would be advantageous – High level written skills – Excellent communication skills both written and verbal – Experienced managing general office duties including facilities management

For further information about this role please contact Becca on (phone number removed).