Executive Assistant

Ref: 577

Hours: Full time - Hybrid working

Benefits:

• Company pension
• Work from home
• Employee discount
• Free parking
• Life insurance
• On-site parking
• Referral programme
• Sick pay
• Store discount

Core Responsibilities will include:

Meeting Management

• You will arrange all SLT meetings and any required ad hoc meetings for the SLT, providing effective administration, arranging travel and ensuring related diary management.
• You will support each member of the C-Suite to prepare for and following relevant meetings to ensure robust management of actions arising from each meeting.
• Prepare any Draft, proofread, and edit correspondence, presentations, and other documents as needed.

Diary Management and Travel

• Make all travel arrangements for employees, including both domestic and international travel.
• Be the subject matter expert for all company travel bookings, helping others to understand policy and booking processes and managing the relationship with our appointed Business Travel partner.
• Be responsible for the effective diary management of SLT members, arranging meetings and ensuring privacy and confidentiality at all times.

Company Events

• You will organise and coordinate board visits and meetings and other international visits.
• You will help with organising and communicating events linked to our People and Culture programme.
• You will help with develop a technology to bring people together across our multi-site organisation.

Special Projects

• You will have the opportunity to be involved with a wide range of diverse project work. For example, within our Corporate Social Responsibility programme, our Sustainability Programme or our People and Culture programme
• Social Media Management
• Legal - T&C’s review and contract review

Skills Required:

• Proficiency in using Google Suite and other office software applications
• Strong clerical and organizational skills
• Excellent phone etiquette and communication skills
• Ability to type accurately and efficiently
• Familiarity with computerized systems such as QuickBooks is a plus
• Attention to detail and ability to prioritize tasks effectively
• Proven experience in data entry and administrative tasks

Glu Recruit LTD are an equal opportunities employer and are acting as a recruitment agent in the hiring of this role.

Glu Recruit LTD ensure that all qualified applicants are considered for employment in the role that they have applied for, and any other suitable opportunity that we advertise without regard to age, belief, colour, ethnic/national origin, gender identity, race, religion, sex, sexual orientation or based on disability. If you require any additional support to apply for this role, or any other role that we advertise please contact us directly for assistance.