Executive Assistant

Company Overview:

PhysicsX is a dynamic and rapidly growing firm at the forefront of innovation. As we continue to expand our operations, we are seeking an experienced, organised and proactive individual to join our team as an Executive Assistant. This is an exciting opportunity to be part of a thriving scale-up environment and make a significant impact.

Key responsibilities 

• Provide comprehensive executive support to our senior leadership, including temporary support to one executive support in US
• Organize meetings with external entities, ensuring all logistical arrangements are handled efficiently and professionally.
• Manage priorities and logistics across physical and virtual meetings, over time understanding prioritisation preferences, for efficient execution.
• Assist in the coordination and scheduling of Board meetings.
• Co-ordinate meetings and activities with the Executive Assistant responsible for the wider team
• Manage expenses, maintaining accuracy and timeliness.
• Coordinate travel arrangements for the senior leadership team, and at times for the wider team, ensuring smooth logistics and cost-effective solutions (using travel booking system)
• Support other operational activities based on company needs, such as assisting in the organisation of company events and office management.
• Collaborate closely with our Operations team to ensure seamless support across the wider organisation.

Key Skills

• Can-do, proactive attitude with a willingness to take initiative and adapt to evolving priorities.
• Commitment to confidentiality, understanding the sensitive nature of high-level information and maintaining appropriate boundaries.
• Exceptional organizational skills and clear communication abilities, as well as ability to handle multiple communication channels (email, slack, verbal and Whatsapp)
• Minimum of 3 years of experience working with senior leadership, demonstrating high-level executive support.
• Proficiency in Microsoft Office suite, including Outlook Word, Excel, and PowerPoint.
• Ability to pivot quickly and adapt to the dynamic nature of a rapidly growing company.
• Consistent approach to working with diverse personalities, demonstrating patience, tact, and professionalism.
• Understanding that the role extends beyond supporting individual leaders to actively contributing to the smooth operation of the entire leadership team and wider organization.
• Willingness to occasionally work outside of normal office hours, with flexibility given in return

What we offer

• Join our team and become part of something transformative: make a substantial impact and help shape the trajectory of our early-stage company.
• Experience an environment of support and collaboration, where colleagues challenge and uplift one another, fostering both personal and professional growth. While our backgrounds may be diverse, our shared commitment to excellence unites us as we confront complex challenges head-on. If you're driven, capable, and compassionate, you'll find yourself right at home here.
• Enjoy a workplace culture that values open communication and embraces fresh perspectives. Your input is not only encouraged but essential in propelling innovation and advancement, even if it means challenging the status quo.
• We offer competitive compensation and equity packages, generous vacation and parental leave, and enticing perks like complimentary office lunch and engaging social events.
• You'll primarily operate from our vibrant London Shoreditch office, ensuring seamless support for our leadership team. However, you'll also have the flexibility to work remotely on an ad hoc basis.

We value diversity and are committed to equal employment opportunity regardless of sex, race, religion, ethnicity, nationality, disability, age, sexual orientation or gender identity.