Executive Assistant

Executive Assistant

Programme Name: LCST

Location: Bristol, UK. This position is based at our Bristol office (minimum 3 days a week)

Looking for an opportunity to make an impact?

The Role:

We are in search of a highly organised Executive Assistant to provide comprehensive administrative support to our executive team. You will play a crucial role in facilitating smooth operations and maintaining effective communication within the organisation.

You will work closely with senior executives, handle sensitive information, manage complex schedules, and prioritise tasks to ensure the executive team's efficiency and productivity.

Key Responsibilities:

• Calendar and Schedule Management:
  • Coordinate and manage busy calendars, including scheduling appointments, meetings, and conferences
  • Arrange travel accommodations, itineraries, and logistics for business trips and events
  • Pro-actively identify and resolve scheduling conflicts or issues to optimise executives time
• Communication and Correspondence:
  • Act as a point of contact for internal and external stakeholders, ensuring effective communication
• Meeting Coordination and Support:
  • Organise and prepare materials provided to Programme Managers
  • Coordinate logistics for meetings, including room bookings, audio equipment, and catering if needed
  • Attend meetings, take notes, and follow up on action items and decisions
• Information Management:
  • Manage confidential and sensitive information with utmost discretion and maintain data privacy
  • Maintain an organised filing system for both physical and electronic documents
• Administrative Support:
  • Prioritise and handle multiple tasks simultaneously, ensuring deadlines are met.
  • Coordinate and support special projects and initiatives led by the executive team
  • Process expenses, maintain budget, and have copies of invoices for the department

Required Skills:

• Proven experience as an Executive Assistant or similar role supporting high-level executives
• Excellent organisational and time management skills with the ability to multi-task and prioritise effectively
• Strong communication and interpersonal skills to interact professionally with internal and external stakeholders
• Exceptional attention to detail and accuracy in all tasks
• Proficient computer skills, including advanced knowledge of MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong problem-solving skills and ability to work independently with minimal supervision
• Flexible and adaptable with the capacity to handle changing priorities and work under pressure

Clearance Requirements:

• Clearance to Start BPSS
• Clearance for Role BPSS

Take control of your career, send us your CV today

What we do for you:At Leidos we are PASSIONATE about customer success, UNITED as a team and INSPIRED to make a difference. We offer meaningful and engaging careers, a collaborative culture, and support for your career goals, all while nurturing a healthy work-life balance.We provide an employment package that attracts, develops and retains only the best in talent. Our reward scheme includes:• Contributory Pension Scheme• Private Medical Insurance• 33 days Annual Leave (including public and privilege holidays)• Access to Flexible benefits (including life assurance, health schemes, gym memberships, annual buy and sell holidays and a cycle to work scheme)

• Dynamic Working

Commitment to Diversity:

We welcome applications from every part of the community and are committed to a truly diverse and inclusive culture. We foster a sense of belonging, welcoming all perspectives and contributions, and providing equal access to opportunities and resources for everyone. If you have a disability or need any reasonable adjustments during the application and selection stages please let us know, and we will respond in a way that best fits your needs.

Who We Are:

The Logistics Commodities & Transformation (LCST) Programme for the UK Ministry of Defence is a critical effort to enhance and improve the UK's defence supply chain. The programme provides essential services such as storage and distribution for the MOD's materiel, including a global freight service and the procurement and inventory management of 70,000 commodity NATO Stock Number (NSNs).

Working together as Team Leidos we are helping to transform the UK's defence supply chain by providing an integration of a complex mixture of services, at low risk, using a modern suite of systems that will deliver one version of the truth. For the first time, the MOD will see the whole picture, as it is happening.

What Makes Us Different:

Purpose: you can use your passion and abilities at Leidos to keep the people you care about safe. We are at the forefront of machine learning, AI, cyber security and solutions. Using your skills in the technology frontline by helping to build a safer world. You can inspire change.

Collaboration: having flexibility to do your job is one of our core benefits, enabling you to become part of our extraordinary team. We have been empowering our people to work flexibly for years. Whether you work from home, the office or on customer sites, we will give you the digital tools and the flexibility to work smarter and align your needs and ours.

People: Leidos empowers people from every background to be themselves and gives you the tools to learn new skills by enabling growthwhilst developing. We believe that extraordinary people need opportunities to grow, to be inspired and to inspire others. At Leidos, we invest in technical academies, career rotations and a career development plans that enhance your future.