Address
Form of workExecutive Assistant
Up to £55,000
Birmingham / Remote
My client is an industry leader in content protection. For almost 20 years, they have consistently pioneered cutting-edge solutions, earning accolades and industry recognition. Their esteemed partnerships include collaborations with some of the globe's most prominent broadcasters, as they steadfastly secure content against piracy.
About the role…
As the Executive Assistant, you will play a pivotal role in supporting the CFO and the broader Finance and Company Secretarial function. The dynamic nature of executive responsibilities necessitates flexibility in the tasks undertaken while consistently delivering high-quality work. Maintaining utmost confidentiality regarding high-level systems and operations is paramount.
Moreover, this role involves preparing and managing highly confidential and sensitive information, ensuring the seamless operation of the Birmingham office.
As our Executive Assistant, you will be:
- Supporting the CFO and his teams (Finance, Legal, and Facilities) primarily, with additional support to other Executive Team and Board members as directed, serving as the administrative point of contact internally and externally.
- Managing calendars, arranging meetings, and coordinating logistics (including travel), ensuring prioritisation of key meetings, adherence to deadlines, and meticulous attention to meeting details such as timings and videoconference arrangements.
- Assisting in property moves or changes, liaising with agents, legal advisors, and stakeholders as required.
- Helping to produce external-facing documents and presentations, handling business correspondence, and preparing communication materials like meeting agendas and reports for Board presentations.
- Organising and facilitating company events, including travel and accommodation arrangements as necessary.
- Providing unwavering support for the CFO and board, demonstrating flexibility to meet evolving business needs, and screening phone calls while managing correspondence.
- Monitoring office supply stocks for the office, manage replenishment, liaise with suppliers
- Offering administrative and office support, encompassing typing, dictation, spreadsheet creation, and upkeep of physical and electronic filing systems.
Experience and skills required:
- Possess exceptional organisational skills, adept at seamlessly juggling multiple priorities.
- Thrive under pressure, consistently meeting deadlines with the adaptability and readiness to pivot plans swiftly when circumstances demand.
- Demonstrate a passion for collaboration, enjoying interactions with colleagues internally and externally, fostering strong team dynamics.
- Exhibit outstanding communication skills, with a proven track record of effectively engaging with Board members.
- Proficiently navigate various systems and technologies, including usage of Google Suite and other relevant tools.
What’s on offer:
- 25 days holiday, plus Bank Holidays. (trialling unmetered leave in 2024)
- Hybrid working (split time between offices and remote working)
- Tech set-up (MacBook) to ensure you are fully equipped to be successful
- Agile and flexible working to support and encourage work/life balance
- Supported Pension Scheme
- After 3 month’s employment, life assurance at four times salary
- Private Medical Insurance benefits
