Executive Assistant

Executive Assistant

Remote working considered with access to office in Maidenhead

12 month contract initially with a view to becoming permanent

What you will do:

The Executive Assistant responsible for providing a full range of secretarial services to Chief Executive, Vice President or senior director level. This position requires strong judgment, professionalism, prioritization and confidentiality in dealing with high profile situations that require tact and diplomacy.

This role is suited to a high performing, energetic and personable professional that can effectively prioritize and manage affairs while being an exemplary representative of the Senior Leadership

How you will do it:

• Exercise discretion in handling confidential information; and interact effectively with all levels of management, other departments, internal and external customers using tact and diplomacy in all dealings.
• Follow up on actions and projects assigned by the CEO.
• Advanced ability to be resourceful to anticipate issues and take appropriate action to ensure the most effective use of Management s time; advise of incoming priorities on a timely basis.
• Ensure all necessary information for meetings, i.e., organize and prepare relevant documentation, coordinate agenda items, etc. by compiling and following up with meeting contacts.
• Prepare correspondence and presentation materials for executive use as well as general and administrative support including: preparing PowerPoint presentations, make edits to and format documents, photocopying, maintaining an electronic filing system, mail sorting, telephone screening and drafting responses to semi-routine inquiries.
• Perform other administrative duties required to support the smooth operation of the office, including, maintaining and ordering office supplies and equipment
• Work with Facilities regarding office housekeeping; including desk relocations and set up.
• Assist in planning of events such as company and department outings, lunch meetings, holiday parties, social committee activities, and offsite meetings.
• Organize, direct, and follow up on all administrative details as assigned, ensuring all work is done accurately and on a timely basis. Details include calendar management, expense reimbursement using Concur, and travel arrangements.
• Arrange hotels, catering, dinners, car service, etc. for sales meetings, customer meetings, etc.
• Reserve conference rooms

What we look for:

Required

• Strong interpersonal skills with a high comfort level in dealing with senior management and individuals at all levels and international backgrounds.
• Team player who collaborates well across departments to ensure desired outcomes are achieved.
• Demonstrates tact and professionalism and maintains the highest level of confidentiality.
• Prioritization and time management in a fast paced, high volume workload, multi-tasking environment while maintaining a high degree of accuracy.
• Strong service orientation and sound judgment in assessing and handling requests.
• Excellent verbal communication, writing and editing skills.
• Excellent knowledge of Microsoft (Word, Excel, PowerPoint)
• 5 years of experience on Executive Assistant role