Executive AssistantExecutive Assistant
LocationHatfield AL10 9TW
Contract 3 Months (Full Time) Hybrid working but must be able to commute to Hatfield Office minimum 3 days per week
Job SpecificationExecutive Assistant to General CounselAct as "right hand" to General Counsel. Facilitate regular communication and act as enabler for GC to execute against department and business strategy.
Team overviewAs a department, our core aim is to provide consistent, business-focused quality advice across the Group. This enables us to compete effectively in the market whilst managing risk levels that are both acceptable and fully understood by the business.
Requires an in-depth understanding of the business and key contacts and an ability to apply that knowledge in a day-to-day role. Prioritisation of tasks and emails, ensuring this priority is clear and understood. Providing suggested solutions to delegate to help improve the manageability of GCs workload.Assistant to act as mouthpiece, confidant to GC and responsible for flowing down department strategy.Help department restructure priorities to meet departmental goals set by GC. Processing and maintaining records of confidential whistleblowing reports Co-ordinating annual reviews for direct reports and processing all pay reviews and bonusesOrganisation of telephone conferences / web sessions / video conferencesPlanning and organisation of trips and preparation of travel expense reportsManagement of practising certificate and subscription renewalsCoordination, organisation as well as preparation and follow-up of national and international meetings/reviews (internal & external) incl. recording and tracking of action plans Responsible for assisting GC in executing against strategic plan. Planning and co-ordination of management meetings and Department meetings annually, which involve international travel for participants. Preparation of presentation documents working with Head of GLC OperationsProcessing of orders Minute taking and action trackingGeneral administrative tasks, ensuring GC office runs smoothly. Close cooperation with internal and external partners Release of holiday applications, sick leave, vacancies and contract offers in consultation with the personnel managerSkills required
Predominantly independent working style and good organisational
skillsExcellent communication skills and assertivenessStress resistance and the ability to stay calm under pressureFlexibility in approach and ability to accept and adapt to changing plans and priority.Integrity and loyaltyConfidentialitySelf-motivationReliability, conscientiousness and commitmentConfidence and ability to take controlAbility to work proactively, with little directionGood problem-solving skillsTime management skillsGood relationship building skillsExcellent written and spoken English language Degree qualifiedGood knowledge of MS Office The ability to travel occasionallyDesirable
Experience in project managementExperience in communicationsWhy you should join the Legal and Compliance Team Challenging role but highly rewarding Dynamic team Excellent opportunities for growth and progression Next StageConversation with a recruiter to assess suitability.
Start DateASAP
Interested in applying? Just reply with an up-to-date copy of your CV to get the ball rolling. Or if it is not quite right for you, but you have someone in mind for the role - please let me know. #
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