Address
Form of work
SalaryEXECUTIVE ASSISTANT
Currently looking for Executive Assistant for a 3-4 month contract.
MAIN DUTIES
- Welcoming visitors
- Receive and screen phone calls
- Manage the director's agenda
- Receive, enter and dispatch mail
- Manage the supply of office supplies
- Organize travel for the Service Manager and his/her teams (reservations for transportation tickets, hotels and vehicle rentals)
- Organize internal or external meetings (list of participants, agenda, etc.)
- Be the support person for the entire department in the administrative management of personnel (clocking in, absences, training, etc.)
- Organize the arrival of new hires (PC, badges, phone, desk)
- Prepare and monitor departmental budgets
- Check accounting documents (expense reports, invoices, travel receipts, etc.) before payment is due, etc.
- Prepare files for meetings or travel
- Archiving and filing department documents
- Extract project documents from the document management system
- Write notes, reports or minutes of meetings
- Carry out its missions in compliance with VINCI's Ethics and Anti-Corruption Policies
- Be attentive to the implementation of the company's/Group's QHSE policy on a daily basis and participate in the continuous improvement of the SMI.
MUST HAVE KNOWLEGDE OF:
- Proficient in office automation tools (Excel, Word, Access, PowerPoint, Outlook, etc.)
