Executive Assistant & Coordinator

Executive Assistant & Coordinator

Prospero Integrated are keen to speak to an Executive Assistant & Coordinator to join a fast-growing events production company that provides high service level approach to the corporate events market.

Key details:

• £25k-£30k
• Permanent
• Biggleswade

As an Executive Assistant, you will be expected to directly support the directors, specifically on the client facing, sales side of the business. You will be responsible for managing calendars, communications and conducting both job/project-based tasks for events as well as for the general business. The other side of this role will be as a coordinator; you will be expected to 'crew' the upcoming jobs and make sure all projects on site are 'ready to go' on a daily basis. Overseeing the communication with contractors and staff, booking accommodation, raising purchase orders and preparing briefing documents.

Responsibilities:

• Support commercial director in his scheduling, client liaising, event planning and other aspects in event planning and delivery
• Book crew, accommodation and logistics as required
• Be part of the team and support others in peak periods
• Work within allocated job budgets
• Supporting with list making, note taking and task chasing
• Keep database up to date with all information
• Continue to build freelance database
• Regular check in's with PMs to discuss upcoming jobs
• Supplying planning sheets and RAMS to crew on site
• Making sure all information needed from crew is on system

Skills Required:

• Organisational, multitasking and problem-solving skills
• Strong people skills
• Understands the flexible nature of the events industry and who is used to working unsociable hours.
• IT Skills essential - Competent in Microsoft Word, Excel and Outlook.
• Able to work well under pressure and in a fast-paced environment.
• Excellent communication skills
• Previous work within events

If you believe you are suitable for this role, please apply with your CV today!