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Form of workWho are we?
Equinix is the world’s digital infrastructure company®, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility, speed the launch of digital services, deliver world-class experiences and multiply their value, while supporting their sustainability goals.
A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment that is foundational to our core values as a company and is vital to our success.
Job Summary
The Executive Assistant reports to two VP’s, supporting the function on the following tasks and responsibilities.
Meeting and Event Planning/Preparation
Organizes and attends meetings, as and when required
Develops agendas and prepares meeting materials (such as presentations / reports)
Co-ordinates stakeholders globally
Organising appointments and meetings, this includes coordinating stakeholders across our sites in Europe and Globally
Plans and organizes attendance to various board and management meetings
Supporting the EMEA management team as and when required
Admin
Coordinates complex calendars
Creating schedules for trips
Booking travel; flights, cars, hotels etc.
Communications
Maintains confidentiality and deals with information that is highly sensitive
Deals with correspondence, takes dictation / minutes
Able to communicate clearly with the team and stakeholders
Ensuring relevant internal and external stakeholders are aware of relevant commitments, and any documents required are received and distributed in a timely manner
Screening telephone calls and emails, dealing with enquiries and requests, whilst handling them in an appropriate manner
Special Projects
Coordinates special projects as needed
Budgeting and Expense Management
Processes expense reports and POs and proactively manages to completion
Manages departmental budgets
Person Specification
Confident and determined
Articulate and assertive
Strong interpersonal skills
Focused and driven
Flexible, adaptable and self-motivated
A pro-active worker, ability to take initiative and work unsupervised
Ability to cope in a rapidly changing environment and work under pressure
Strong multi-tasking abilities
A team player
A friendly and approachable attitude to work
5+ years’ experience working at VP or Board Level
Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.
Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.
