Executive Assistant - Mentorship Into Management

Executive Assistant - (Mentorship into Management)

Location: Leeds (With UK & International Travel)

Package: £30k - £35k (Negotiable) + Car + Benefits

**It is essential you have the required administrative and Executive Assistant skills listed and have a full clean driving licence.

Position Overview

We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to our executive team. The successful candidate will play a critical role in ensuring smooth day-to-day operations and will have the opportunity to make a significant impact on the organisation's success. This position offers tremendous potential for career advancement and professional growth within the company. As the Executive Assistant, you are the indispensable right-hand to the Director, entrusted with managing their calendar, scheduling meetings, and coordinating travel arrangements to ensure their time is optimised and their commitments are met seamlessly.

Your adept handling of emails and communication ensures that information flows smoothly throughout the organisation, keeping everyone on the same page. With finesse and precision, you organise events, presentations, and meetings, ensuring that every detail is meticulously planned and executed to perfection. Your proactive approach allows you to anticipate the Director's needs and address challenges with a positive attitude and unwavering determination. Moreover, you excel in maintaining confidentiality and navigating sensitive situations with grace, fostering trust and confidence in your abilities among colleagues and stakeholders alike.

Key Responsibilities

Administrative Support: Provide high-level administrative support to executives, including managing calendars, scheduling meetings, arranging travel, and preparing expense reports.

Communication: Serve as the primary point of contact for internal and external stakeholders, screening and directing inquiries as appropriate. Draft and proofread correspondence, reports, and presentations.

Project Coordination: Assist in the planning, coordination, and execution of special projects and initiatives as assigned by executives. Track project milestones and deadlines to ensure timely completion.

Information Management: Organise and maintain files, records, and documents in both physical and electronic formats. Ensure confidentiality and security of sensitive information.

Meeting Facilitation: Coordinate and prepare materials for meetings, conferences, and events. Attend meetings as needed, take minutes, and follow up on action items.

Problem Solving: Anticipate needs and proactively address issues to ensure efficient operations. Exercise sound judgment in resolving problems and making decisions on behalf of executives.

Collaboration: Work closely with other members of the administrative team and cross-functional departments to support company-wide initiatives and ensure alignment with organisational goals.

Highly organised and efficient, you excel at multitasking in fast-paced environments, effortlessly managing multiple responsibilities. Your exceptional communication skills, both written and verbal, coupled with an innate ability to anticipate needs, enable you to navigate interactions with clarity and confidence. Proficient in various scheduling tools and digital platforms, your tech-savviness ensures seamless coordination and organisation. A dedicated team player, you foster collaboration across departments, infusing every interaction with positivity and enthusiasm. Moreover, your commitment to discretion and confidentiality underscores your professionalism, as you handle sensitive information with the utmost care and trustworthiness.

Qualifications

Bachelor's degree in Business Administration, Management, or related field preferred.

Proven experience as an Executive Assistant or similar role, supporting senior-level executives in a fast-paced environment.

Exceptional organisational and time management skills, with the ability to prioritise tasks and meet deadlines effectively.

Strong interpersonal and communication skills, both written and verbal.

Strong IT literacy (Microsoft Word, PowerPoint & Excel) and extensive experience in google suite/email systems.

Excellent organisational skills, with experience of having to work under pressure and managing conflicting demands whilst remaining calm.

Discretion and confidentiality in handling sensitive information.

Resourcefulness and ability to adapt to changing priorities.

Attention to detail and high level of accuracy in all work.

You must have a full clean driving licence.

In this role, you will have significant scope for personal growth and progression, with ample opportunities to take the lead and manage aspects related to the directors' objectives. Moreover, you will have the ability to ultimately influence and manage key stakeholders within the organisation, contributing to our continued success and your professional development.