Executive Assistant

We are a leading manufacturing company located in the south of Aberdeen. We are currently seeking a dedicated and experienced individual to join our team in the role of Executive Assistant.

Role Purpose

This role is responsible for supporting the Directors and their senior teams to stay organised with daily tasks and communications, helping to maintain smooth and efficient operations at Director-level. It requires a friendly, proactive, can-do attitude and skills in prioritising tasks, remaining flexible and adaptable to various needs.

Main Duties and Responsibilities

• Setting up internal and external meetings
• Ensuring that room bookings, catering, etc are in place before meetings/events
• Support the Directors with processing correspondence
• Maintaining accurate and effective administrative and financial records
• Organise and maintain the office system for the Chairman
• Conference and event administrative support
• Process expenses
• Facilitate effective communication within the organisation, with external partners (UK + oversees) and clients on behalf of the Directors
• Overseeing all travel and accommodation booked by the company through our external provider
• Organising travel arrangements
• Maintaining a good working relationship with our external travel provider
• Keeping an accurate record of travel bookings
• Handle sensitive information discreetly and maintain confidentiality on all matters
• Collaborate with the Chairman’s PA to ensure smooth running of his professional affairs
• Helping the PR department with organising various events and corporate stands for global events
• Coordination of annual gifting from Chairman including Christmas cards and yearly desk calendar
• Helping organise events