Executive Assistant to Senior Leadership Team

Job Title:Executive Assistant to Senior Leadership Team

Location: Hulme, Manchester

Salary: NJC Support Staff Payment: Pay Points 16 - 18 (£30,288 - £32,259) per annum, (£27,147.13 - £28,913.74 pro-rata)

Job Type: Full Time, Permanent

Closing Date: Friday 8th March 2024

The College is looking to appoint a highly organised, enthusiastic and proactive Executive Assistant to Senior Leadership Team to provide high quality administrative support to the Deputy Principal, Vice Principal for Curriculum and Quality and Vice Principal for Planning and Resources. In this role you will support the Senior Leadership Team in all aspects of their work; this requires high attention to detail, the ability to manage multiple deadlines simultaneously and respond accordingly to a change in priorities.

Main Duties and Responsibilities:

• To provide confidential efficient administration and secretarial assistance to the Deputy Principal, Vice Principal Curriculum and Quality and Vice Principal for Planning and Resources, including managing telephone and email enquiries as appropriate.
• To organise, attend and minute meetings; including booking rooms and refreshments as necessary.
• To greet visitors on behalf of the Senior Leadership Team when required.
• To arrange conference bookings, travel arrangements, and accommodation for the Senior Leadership Team.
• To manage correspondence, preparing letters and taking dictation and minutes on behalf of the Senior Leadership Team.
• To respond to communications on behalf of the Senior Leadership Team, answering ad hoc queries both internally and externally; using own initiative to find answers or directing questions to those best placed to answer.
• To manage diaries, appointments and meetings as appropriate.
• To produce high quality and timely reports and presentations upon request.
• To support with calendar and diary management as necessary.
• To use a range of internal college systems to provide an effective administrative function.
• To support and contribute to other departments in the College as the need arises.
• To deputise for the PA to the Principal, supporting the Principal with administrative duties were appropriate.
• To support wider cross college events and initiatives as appropriate.

About you:

Essential Experience:

• Previous experience of working in a PA, Executive Assistant or other high level secretarial position.
• Previous experience of working for a Senior Leadership Team or equivalent.
• Previous experience of providing a high-quality administrative function.
• Conversant in all Microsoft Office applications, with high demonstrable high skills in Word and PowerPoint.
• Excellent written and oral communication skills
• Excellent written and verbal communication skills
• The ability to maintain quality and organisational procedures
• The ability to recognise and appreciate the confidential nature of work undertaken for the Senior Leadership Team
• Excellent attention to detail
• Ability to empathise with 16-19 year olds within a college situation
• Evidence of commitment to Continuous Professional Development
• Qualifications
• Educated to A-Level or equivalent, or substantial relevant experience that demonstrates a high level of written and oral skills.
• Flexibility and a readiness to undertake a wide range of tasks
• Smart in appearance and manner
• Ability to work outside of normal office hours on occasions
• In sympathy with the Catholic ethos of the College, including a commitment to co-operation and helpfulness and a concern for the well-being of others
• Committed to Equality and Diversity
• Personal
• Enhanced DBS Clearance
• Ability to meet the requirements of the Asylum and Immigration Act (to be legally employed to work in the UK)

Desirable Experience:

• Previous experience of working within an educational environment
• Ability to organise and manage own workload to meet completing deadlines
• Ability to prioritise and multitask, using own initiative to overcome challenges.

Benefits:

• Free secure on-site parking
• Cycle to Work and Technology schemes
• Free onsite fitness classes including Yoga and Pilates
• Free tea and coffee in all staffrooms and subsidised Starbucks pod on campus
• Access to wellbeing services such as private physio and virtual GP appointments through our enhanced Occupational Health package
• End of term all-staff celebration lunch

Please click on the APPLY button to be sent further information on how to apply for this role.

Candidates with the experience and relevant job titles of: Executive Administrator for Senior Management, Senior Leadership Team Coordinator, Chief Executive Assistant, Executive Support Specialist, Senior Leadership Liaison, Executive Office Manager, Senior Executive Coordinator, Senior Management Assistant, Executive Secretary for Leadership Team, Executive Support Officer will be considered for this role.