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SalaryAbout Auto Trader
We’re Auto Trader, the UK's leading automotive marketplace and a FTSE 100 tech-listed company, uniting the largest and most engaged consumer audience with the most extensive network of vehicle sellers. At our core, it's all about people. We embrace diversity, celebrate our differences, and forge our own path. Our six core values define our distinct culture, and our dedication to in-person collaboration sets us apart.
About the job
We are looking for a Senior Executive Assistant to join our Supporting Services team in Manchester city centre. Bringing a passion for planning and organisation, your role will involve providing support to our CEO and other members of the board and executive leadership team. You'll adopt a flexible and collaborative approach to ensure a seamless experience. This dynamic position primarily focuses on diary management, forming 95% of your responsibilities, along with overseeing a small team of Executive Assistants. It's a busy and fast-paced role, where adaptability is key.
You’ll maintain multiple diaries with changing priorities, make travel arrangements, support different team events and be responsible for all admin such as updating in-house systems, processing expenses, liaising with external EAs to organise meetings for our CEO, looking after budgets and raising purchase orders. With a sound knowledge of Office applications and Outlook, you will provide support in the preparation of documents, reports and presentations for Management and Board meetings. We’re always interested in new ways to do things, so being creative and proactive in spotting opportunities to improve is encouraged.
We are a lean and non-hierarchical organisation so it’s important that you value the importance of building relationships across the business. Our EA’s form part of our Concierge which is a mix of supporting services including IT, Events and Front of House. It’s important that everyone collaborates and works as one amazing team to meet the needs of our colleagues and the business.
What we're looking for
- Experience supporting and managing the diary of at least one executive leader in an Executive Assistant role, simultaneously handling multiple diaries and understanding priorities
- Demonstrated ability to effectively manage a small team, fostering a positive and collaborative work environment
- Adaptable and resilient with the ability to efficiently manage conflicting and changing priorities
- Strong interpersonal skills to build solid working relationships internally and externally
- Excellent communication skills instilling confidence and reassurance
- Outstanding organisational abilities, adept at multitasking and prioritisation
- Proficient in Outlook, Excel, Word, and PowerPoint
- Experience in domestic and international travel arrangements and expense management.
In addition to the above it would be fantastic if you had the below desirable experience:
- Experience supporting leaders remotely with limited face to face interaction
- Collaborating within a larger support team and contributing to broader office duties such as concierge services or event planning.
You may think a love of cars is a must to work at Auto Trader, but it's not. At Auto Trader, we believe that every candidate brings a unique blend of talents. If you find yourself ticking some, but not all, of the requirement boxes, we'd love to hear from you.
Benefits and more
We're offering a competitive salary dependent on experience and a flexible benefits package to support your health and wellbeing.
Enjoy 28 days of annual leave, in addition to bank holidays and half-day closures on Christmas and New Year's Eve. Our Aviva pension scheme offers employer contributions ranging from 5% to 7%. We also provide Bupa Healthcare enhanced medical coverage to all employees, which includes support for assisted fertility, gender dysphoria, menopause, and period care plans.
But that's not all. We offer enhanced parental leave, a car salary sacrifice scheme, share-save options, and much more. When you join us, you'll also become an owner of Auto Trader, receiving an additional 10% of your salary in shares each year. This allows you to share in the value you help create, and you'll also have the chance to increase your ownership through our Save As You Earn scheme.
Our hybrid model, Connected Working, combines the best of both worlds – office and home working. With Connected Working, you'll have two fixed weekly office days dedicated to team collaboration. In addition to your fixed office days, we expect you to be in more than you’re out. You can choose the specific days that suit your work requirements, home commitments, and team needs. Find out more about Connected Working here.
