Executive Assistant To The Director

Location: Ashmolean Museum, Beaumont Street, Oxford, OX1 2PH About the role An exciting opportunity has arisen for an Executive Assistant to join the Ashmolean Museum. You will provide high level administrative and strategic support to the Director. You will respond to the demands of the busy Directorate and take initiative to contribute to its smooth running. You will ensure the Director’s Office is an efficient and effective interface between the Director, the Museum, the Board (the Visitors of the Ashmolean), the senior management team (EMG) and other key Museum contacts and stakeholders. Your focus will be on supporting the Director, identifying and anticipating their needs, connecting them with staff, managing their diary, responding to enquiries on their behalf, planning and organising meetings, making travel arrangements and ensuring that their workload is prioritised and well executed. This will require diplomacy and discretion and the ability to build strong working relationships within the Ashmolean, across GLAM, the University and the sector. This is a permanent, full-time post, working 37.5 hours per week. On site working is required the majority of the time. About you This is a role with a broad and varied remit, and we are seeking a self-motivated team player who possesses: A flexible and positive approach First rate administrative, organisational and IT skills Excellent written and verbal communication skills Initiative and confidence in decision making Proven ability to manage and prioritise a demanding workload Ready to embark on role where you can showcase your exceptional skills? Seize the opportunity and apply now! What we offer As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: An excellent contributory pension scheme A comprehensive range of childcare services Family leave scheme Cycle loan scheme Discounted bus travel and Season Ticket travel loans More information is available at hr.admin.ox.ac.uk/staff-benefits Diversity Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example shared parental leave. How to apply You will be required to upload your CV and a Supporting Statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@ashmus.ox.ac.uk). Only applications received online before 12:00 midday (GMT/BST) on Monday 12th February 2024 can be considered. Interviews are expected to take place on Friday 23rd February 2024.