Executive Office Team Assistant

Executive Office Team Assistant

Executive Office Team Assistant

National Oceanography Centre, Southampton

Fixed Term Appointment (Maternity Cover): 10.5 months

Full time (37 hours)

£26,147

Who are we?

We are the National Oceanography Centre (NOC) - the UK's centre of excellence for oceanographic sciences. We are a national research organisation, delivering integrated marine science and technology from the coast to the deep ocean.

We are made up of a dynamic and vibrant community whose focus is on improving the world in which we live. Our work is balanced by our strong sense of purpose, values and behaviours and an unwavering commitment to a ‘one NOC’ approach.

We have a rich history dating back to 1949, and our future has never looked more exciting as we aim to be the world’s most innovative oceanographic institution.

About the role

This is a fantastic opportunity for an individual who has experience of providing efficient administrative support across a number of teams helping with day-to-day administration and ensuring the smooth running of a busy office. This role sits within the Corporate Business Services Directorate who are responsible for the delivery of support services to the National Oceanography Centre (NOC).

The Executive Office Team Assistant is responsible for a range of administrative duties primarily providing support to the Executive Office, arranging complex travel for the Marine Autonomous Robotics Systems (MARS) team, and day to day administrative support to the CBS Group Heads. These include but are not limited to travel arrangements and planning detailed itineraries, arranging various meetings, room bookings and creating documents (ie agendas, presentations, spreadsheets).

About you

Do you have experience of supporting a busy team with day-to-day administration, arranging lots of travel both nationally & internationally, performing a wide range of tasks meaning you can multi-task with ease?

We want someone who has experience as a team administrator / office assistant, who can be resourceful, proactive, and think independently who is calm and extremely organised. You will have a professional demeanour with excellent interpersonal and communication skills to support a very friendly fast-paced team.

Why the NOC?

We offer a generous set of benefits including 30 days annual leave, plus 3.5 local closure days and 8 public bank holidays, and a contributory Group Personal Pension Plan.

We promote an inclusive and supportive environment where our people can meet their full potential.

The NOC is an equal opportunities employer and welcomes applications from all sections of the community. There is a guaranteed interview scheme for suitable candidates with a disability and we welcome applications from ethnic minorities currently under-represented. The NOC is an Investors in People organisation.

Location

This position will be based in Southampton. The centre is well connected by public transport and has ample cycle parking in addition to free onsite car-parking.

The NOC has a hybrid working approach where for most positions staff can work from home up to 2 days per week. If you are interested in this position, but require a more flexible working arrangement, please contact the recruitment team using the contact details below.

How to apply:

Please click ‘Apply for this job’ and submit an up-to-date CV and cover letter. If you are unable to apply online, please contact the NOC recruitment team at careers@noc.ac.uk / 07355 676794.

Before submitting your application please ensure you have reviewed the attached job description and person specification.

Date advert posted: 12/03/2024.

Closing date: 26/03/2024. Please note this vacancy may close earlier depending on the number of applicants, therefore we encourage candidates to submit their application as soon as possible.

Please note we are not accepting applications via recruitment agencies for this position.

Assessing applications

All applications to the NOC are reviewed by a real-life person, not a computer programme. Attached to our adverts you will find a ‘Job Description and Person Specification’ document which clearly sets out the criteria against which applications are assessed. Once assessed the most suitable candidates will be invited to interview.

If you have been selected for interview we will be in touch to arrange a time and date. If you haven’t been selected for interview we will let you know, although we may not be able to give detailed feedback to every applicant.