Extra Works Co-ordinator

Company Profile
CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries.
Job Title: Extra Works Co-Ordinator
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management.
The main responsibility of this role is to support the Service Managers in delivering successful Extra Works through efficient supplier management, and to secure margin opportunity through supplier cost control and better buying.
Main Duties and Responsibilities
Extra Works
· Support the Service Managers through the Extra Works process from receipt of supplier quotation to ensure robust quotations are issued to the Client which provide best value to both CBRE and the Client
· Lead in sourcing and reviewing supplier quotations for compliance with the CBRE quotation requirements
· Identify opportunities for margin improvement
· Investigate new/alternative supplier quotation options to bring better value
· Use technical knowledge and experience to check and challenge supplier proposed scope and specifications
· Explore alternative specifications or sourcing opportunities that could provide better value to CBRE
· Review allowances for labour, material and plant costs to target potential cost reductions
· Investigate and implement value engineering (including repair vs replace)
· Drive opportunities for margin improvement through self-delivery in lieu of supplier delivery
· Support Service Managers to ensure process and best practice are followed
· Coordinate and collaborate with central teams to ensure contract compliance
· Developing opportunities and mitigating risk alongside Commercial and Procurement
· Provide training and assistance to Service Managers and support teams on relevant information
· Support the identification and finalisation of contract variations where required
Governance and Reporting
· Produce ad-hoc reports on value delivered
· Share best practice through all Sectors
· Attend regular meetings with Service Managers and suppliers
· Share best practice through all Sectors
· Attend regular meetings with Service Managers and suppliers
PERSON SPECIFICATION
· Have an aspiration to develop a career within Operations, Procurement or Commercial functions
· Higher educational qualifications to 'A' level/HNC/D or degree would be beneficial or equivalent
· Good PC based skills, with experience in Word/Excel and Outlook, PowerPoint etc- intermediate to advance level
· Good negotiation skills - able to hold difficult conversations sensitively with customers and suppliers
· Good numeracy skills
· Knowledge of general technical/Facilities Management systems with the ability to challenge proposed solutions would be desirable (training will be provided)
· Previous experience of buying goods or services would be desirable
· Excellent relationship-building and interpersonal skills
· Capacity to be influential
· Analytical mind set
· Attention to detail and a methodical approach to work
· Excellent verbal and written communication skills
· Self-motivated and systematic
· Able to prioritise demands and make decisions under pressure
· Results/ task orientated, attention to detail and accuracy
· Excellent time management and organisational skills
· Commitment to continuous improvement
· Ability to work as part of a team, as well as independently
· Reliable and committed
· Confidential and discrete approach
· Calm manner, able to work under pressure and with changing demands and priorities