Facilities Administrator

We are recruiting a Facilities Administrator to work for a property management company out of their newly acquired stunning Grade 1 Listed Georgian building in the heart of Derby on a part time permanent basis!This is a part time permanent role, working 22.5 hours per week and the flexibility to work this over 3 full days or more days with less hours per day to fit with other commitments. As Facilities Administrator you will be remunerated with an hourly rate of £13-14 per hour dependent on experience and be entitled to some great benefits as below!As Facilities Administrator you will report into the Directors, and mainly be based in Derby, however there are 3 other buildings in Derby and 1 in Burton on Trent which you may need to travel to and therefore your own transport is essential for this role. Your main duties will include:

• Liasing with the tenants regarding any building maintenance of the offices
• Schedule any maintenance work with external contractors
• Negotiating best prices with external suppliers for work to be carried out
• Checking all devices within the building as needed, e.g. alarms or security cameras
• Ensuring all IT hardware/ software for the building is maintained and any improvements carried out e.g. entry control system
• Maintaining a planned maintenance log for all building systems and equipment
• Raising purchase orders via Sage, chasing invoices and raising queries with suppliers where invoices differ to quotes provided
• Chase clients for payment of outstanding invoices
• Liase with cleaners and other personnel of communal areas
• Maintaining and managing stock of office and kitchen supplies
• Managing workplace waste disposal and recycling
• Carry out viewings with prospective new tenants

We are really keen to hear from applicants with the following skills and experience:

• Previous experience as a Facilities Administrator or similar
• Some experience of coordinating maintenance for buildings ideally
• Good IT skills with a keen interest in this area in order to make improvements to current systems
• You will have a natural flair for building rapport easily and negotiating
• Excellent written communication skills with a good level of numeracy
• Any knowledge of Sage would be advantageous
• Confident in problem solving techniques will be very useful
• Own transport is essential

Benefits Include:

• 22 days annual leave entitlement + Christmas shutdown + bank holidays
• Profit Share Bonus paid annually
• Parking Onsite
• Pension Scheme

Please apply today or call us to discuss this Facilities Administrator in more detail!