Facilities Assistant

Venesky-Brown's client, a public sector organisation in Edinburgh, is currently looking to recruit a Facilities Assistant for a up to 6-month contract on a rate of £12.98/hour PAYE, the rate will increase to £13.76 after 1st April 2024. Responsibilities:- Assist in the day-to-day monitoring of maintenance works carried out by contractors. Ensure that works are allocated, monitored, and recorded on the Computerised Maintenance Management System (CMMS). - Processing requisitions, purchase orders, goods received notes and invoices using the organisation's Financial Management System. - Provide assistance with the management of the HQ archive at organisation's stores. Facilitate storage and retrieval of archive boxes; ensure the database is kept accurate and up to date, reviews are carried out, and records are destroyed in line with current data protection policies. - Assist with ownership of the Facilities Management SharePoint sites, grant permissions, set up new apps and review content. - Provide assistance with the management and monitoring of fleet vehicles. - Support the Security and Support Services Teams, providing cover as and when required. Essential Skills:- Minimum of five National 5 Qualifications, including English and Arithmetic/Mathematics or equivalent qualifications or relevant experience. - IT Skills: Proficient in the use of IT systems and software including packages such as SharePoint, Excel, Word, and Outlook - Administrative Experience: Experience of carrying out general administration duties within a busy office setting. - Workload Management: Experience of dealing with and managing high volumes of telephone and e-mail enquiries. - Finance and Procurement Knowledge: Proven knowledge of finance and procurement policies and processes or willing to develop this knowledge in the workplace. If you would like to hear more about this opportunity, please get in touch.