Facilities Assistant

Facilities Assistant 

Integral Role in Facilities Management

Are you ready to play a pivotal role in maintaining the seamless operation of facilities across various UK locations? This position requires a high level of autonomy in managing day-to-day tasks while ensuring exceptional quality standards.

Key Responsibilities:

• Perform in-house Planned Preventative Maintenance (PPM) tasks for various equipment, including generators, compressors, air conditioning systems, and air quality systems.
• Conduct monthly safety checks, covering fire extinguishers, emergency lights, exits, call points, water temperatures, first aid supplies, ladders, site safety, and security inspections.
• Maintain the Facilities Service Request Log, collaborating with department managers to execute DIY tasks efficiently.
• Coordinate with the Facilities & Security Team Leader to manage contractors for larger requests.
• Assist with maintenance activities under the guidance of the Facilities & Security Team Leader, including repairs, fixture maintenance, painting, decoration, and more.
• Ensure all tasks are performed safely and efficiently, providing regular feedback to the Facilities & Security Team Leader.
• Monitor the contractor calendar, supervise visiting contractors, and ensure they follow safety protocols.
• Order necessary parts and equipment through our purchasing system.
• Conduct monthly meter readings and manage waste collection and resolution of related issues.
• Undertake larger facilities projects, working alongside the Facilities & Security Team Leader, department Managers, and contractors to ensure successful execution.
• Respond to emergencies to ensure safety and resolve issues such as plumbing problems, water leaks, power outages, etc., including arranging emergency contractor attendance if needed.
• Adhere to the Company’s Environmental, Health and Safety Management Systems.
• Be part of the Business Continuity Emergency Response Team.

Skills, Knowledge & Experience:

• Ability to build effective relationships with colleagues and external contractors.
• Strong IT skills, proficient in MS Office applications.
• Professional and pragmatic decision-making, even under pressure.
• Competence in performing minor DIY tasks safely and diligently.
• Good knowledge of facilities systems, including plumbing and electrical work.
• Significant experience or qualifications related to electrical work is highly advantageous.
• Understanding of the importance of Health and Safety.
• Experience in managing small building projects, with admin support provided.
• Proficiency in using hand tools and equipment safely and responsibly.
• Physically fit for tasks involving lifting, working at heights, and movement.
• Valid driving license and vehicle required for site travel.

Location: West Sussex / Multiple Locations Salary: Competitive

Ready to be an integral part of our facilities team? Apply now to contribute to our ongoing success in maintaining top-notch facilities and safety standards.