Facilities Co-ordinator

Facilities Coordinator

3-month contract

London

£265.00 p/d

Our client, an executive agency of HM Treasury, is seeking an interim experienced Facilities Coordinator for a 3-month contract to assist the small, dedicated Facilities team over a period of sickness and holiday absence.

Job Requirements:

The jobholder will work alongside other members of the team and will report to the Facilities Manager/Senior Facilities Coordinator. The Facilities team sits within a larger business delivery team reporting to the Chief Operating Officer.

The purpose of this role is to increase the team's capacity to ensure a continuous level of support to our client's core business teams.

As one of our clients Facilities Coordinators the successful candidate will be responsible for ensuring the office is safe, comfortable and compliant by carrying out daily checks of the various office systems (AC/TV/etc.), organising meeting rooms, ensuring post is collected from the reception area and distributed to staff, dealing with photocopiers, meeting room audio visual equipment and a myriad of minor tasks that keep the office functioning and organised.

The role is 100% office-based and there may be an occasional requirement to work weekends or evenings.

Key Responsibilities:

• Being the first point of contact for facilities-related issues, as detailed by the Facilities Manager or Senior Facilities Coordinator. These include but are not limited to security, audio visual equipment, cleaning, stationery, reprographics, setting-up rooms for meeting etc.
• Assisting in the management of the purchasing process for all facilities goods and services, ensuring that government and the client's guidelines are adhered to.
• Providing Health and Safety (H&S) and familiarisation induction to new staff and contractors
• Managing and inputting computer-based records, ensuring that information on issues is updated and maintained on a regular basis
• Distributing mail around the office. Franking and posting outgoing mail.
• Checking systems such as the Comms room AC, meeting room AV, copiers and Sky TV systems are operational at the start of each day
• Booking visitors, contractors and the goods lift on the landlord's management system and uploading contractor's RAMS to the same system so the work permits can be issued
• Setting up meeting rooms for regular staff meetings and ensuring refreshments are available

Experience

• Excellent interpersonal and customer service skills for managing carefully staff and contractors at all levels of seniority
• Experience of working within a facilities team and contributing to achieving team-based goals
• Liaison with contractors to ensure work is completed on time and to a good standard
• Working with the Procurement team on all stages of the procurement process from sourcing competitive quotes, raising purchase orders and obtaining sign-off from approvers
• Current first aid and/or fire marshal training would be an advantage