Facilities & Maintenance Coordinator

Be part of the vision; be part of the RIBA.

RIBA is a global professional membership body, and a cultural organisation, driving excellence in architecture.

Salary: Up to £30,000 based upon experience and location

Location: London, office-based

Hours: 35 hours per week, 12 months fixed term contract

Why Join us?

Our Benefits:

RIBA offers an amazing employee benefits package which includes (a) a generous pension scheme with employer contributions (up to 12%), (b) life assurance, (c) annual leave of 27 days plus bank holidays and paid closure of 3 discretionary days between Christmas and New Year. For more details on our benefits click here

Embark on an Exciting Journey with RIBA Facilities Team! Join us for an unparalleled opportunity to collaborate with exceptional individuals and immerse yourself in the rich history of our stunning Grade 2 listed building nestled in the heart of Central London. Experience the perfect blend of professional growth and cultural enrichment as you contribute to the upkeep and enhancement of our iconic architectural gem. Come be a part of something extraordinary at RIBA, where every day promises a new adventure within a dynamic and inspiring environment!

About the Role

As a Facilities and Maintenance Coordinator, you will be instrumental in ensuring the smooth operation and maintenance of our facilities. This multifaceted role encompasses various responsibilities, including contract management, facilities operations, helpdesk management, overseeing maintenance schedules, financial administration, procurement, and team support. If you're a proactive problem-solver with expertise in facilities management, helpdesk administration, budgeting, and procurement processes, we encourage you to apply and make a significant impact on our organisation's efficiency and functionality.

What are we looking for?

Experience: Proven experience in facilities management or a related field.

Knowledge: Proficiency in facilities management, including maintenance scheduling, contract management, and helpdesk operations. Strong understanding of financial and administrative processes, encompassing budget management, invoice processing, and record-keeping. Familiarity with procurement procedures, including vendor sourcing, and contract administration.

Problem-Solving Skills: Ability to identify issues, develop effective solutions, and implement preventative measures.

Communication: Excellent communication skills, both verbal and written, with the ability to interact with diverse stakeholders.

Organisation: Strong organisational skills, with the ability to prioritise tasks and manage multiple responsibilities effectively.

Team Player: Collaborative attitude with a willingness to support team members and contribute to a positive work environment.

Attention to Detail: Meticulous attention to detail, ensuring accuracy in financial and administrative tasks.

Adaptability: Flexibility to adapt to changing priorities and handle unexpected challenges with resilience.

Initiative: Proactive mindset with the ability to take initiative and drive continuous improvement initiatives.

Health and safety: Good knowledge and understanding on Health and Safety management and compliance.

If you would like to apply for the position, please view the full job description below (found at 'supporting documents') and submit your CV and covering letter using the form below. Additionally, please ensure that you complete our Equal Opportunities Monitoring Form which will be submitted separate from your application.

Closing date: 3 April 2024
Interview date: 11 & 12 April 2024

Due to high volumes of applications we are unable to respond to everyone, however, should you be shortlisted for interview we will be in touch.  We may also close an advert earlier than the date above if we receive enough quality applications.

Please note that you must be able to demonstrate that you have the Right to Work in the UK.  We are unable to proceed with any candidates who cannot show the relevant documentation so please only apply if you meet these criteria. Unfortunately, we are unable to offer visa sponsorship.

RIBA aims to be an inclusive employer, committed to building an authentic and diverse environment where all are encouraged to be themselves. We champion work/life balance and welcome requests for flexible working across our organisation. We value applications from all sections of society and appreciate divergent experience, therefore if you are excited about the role and working with us, yet your experience may not align perfectly with every single skill or competency, we encourage you to apply anyway.  

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