AddressAndy File Associates Limited is working as a Recruitment Agency on behalf of our client with regards this permanent position.
Our very busy FM client is now looking for a Facilities Management Finance Administrator to join their team in Sheffield.
Job Description
FM Finance Administrator
Reporting to Finance Manager
Job Description
• Purchase order processing, delivery note and invoice matching.
• Tracking of outstanding orders, invoices and authorisations and query resolution.
• Input sales and purchase invoices to the Facilities Management and Finance systems.
• Maintain strong relationships with customers and suppliers, acting as the first point of contact for accounts queries relating to the FM department.
• Assist in managing the Accounts inbox.
• Credit control.
• Supplier statement reconciliations.
• Complete reconciliations between customer portals and the Facilities Management system.
• Complete reconciliations between the Facilities Management and Finance systems.
• Support the Finance team with month end and year end processes.
• Monitoring of timesheets and time logged against jobs on the Facilities Management system.
• Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases.
• Organise and store paperwork, documents and computer-based information.
• Liaise with staff in other departments and with external contacts.
• Provide support to the administration team as required.
• Prepare documentation for internal process as per ISO standards.
• Liaise with our Health and Safety Forum and Human Resources Coordinator to engage with Learning and Development as necessary.
• Any other duties which are required by the business and within the scope of the role.
Personal Specification
• Qualifications or business experience that relate to their position.
• Excel and Microsoft Office and accounting software experience.
• Excellent organisation skills and attention to detail.
• Ability to use own initiative, working accurately with policies and procedures.
• Ability to prioritise and work to deadlines.
• Excellent communication skills.
Key Performance Indicators
• Technical skills and application- Demonstrates knowledge and application of the skills required for this position. This includes knowledge and understanding of appropriate equipment, legislation, policies and procedures.
• Continuous quality improvement- Commitment to ensuring quality services are delivered to both internal and external clients through continuous improvement activities.
• Customer service- Excellent communication and interpersonal skills including demonstrated experience in liaising with a wide range of internal and external clients.
• Teamwork and communication- Demonstrates ability work with a diverse team or participate as an active member of a team, consistent with the company’s philosophy and policies
Benefits
•Salary is £25,000 per annum.
• 37.5 hours per week (Monday to Thursday 09:00 – 17:00 & 08:00 – 16:00 on Fridays).
• 33 days holiday per year (including statutory days).
• Company Pension Scheme.
• Bupa Private Healthcare.
• Death in Service.
Please note that only candidates with the legal right to work in the UK will be considered for this position. Proof of eligibility will be required at the time of application.
