Facilities Manager

Vacancy Information
This role is within a unit where Surrey Police and Sussex Police work in collaboration, whilst remaining two separate legal entities/employers with different terms and conditions.
Both Surrey Police staff and Sussex Police staff are employed in this unit on their own force terms and conditions.
Successful candidates may be appointed on the terms and conditions of employment of either Surrey Police or Sussex Police, depending on organisational requirements. A discussion will be held with the successful candidate to confirm the details of location, salary, allowances and hours.
Division / Department - Estates and Facilities Management
Grade - Surrey Police Grade G / Sussex Police Grade 10
Status - Full Time
Contract Type - Permanent
Salary Grade Range - Surrey Police £30,486 - £36,026 / Sussex Police £32,772 - £35,982
Working Hours - 36.0 Hours per Week
Shift Allowance - No
Politically Restricted - No
Location - Forcewide
The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.
Chief Constables' Message
We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe.
We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference. If you feel you are that person then we want to hear from you.
We wish you all the very best with your application.
Chief Constable Tim De Meyer & Chief Constable Jo Shiner
The Role & Key Responsibilities
The Facilities team form part of the wider Estates & Facilities department, responsible for managing the built environment within the police owned estate, ensuring the buildings remain compliant, safe and support the effective delivery of policing in Surrey & Sussex. The Facilities teams are responsible for 'front-end' service delivery of a wide range of Facilities Management (FM) services on behalf of both Surrey & Sussex Police Forces, supporting our operational officers and staff deliver their respective services.
We are seeking a driven professional with FM experience, who is ready to take their career to the next level. Previous management experience is advantageous but is not a necessity. We have an exciting opportunity for a Facilities Manager within our Surrey team.
The Facilities Manager is a key role within the Estates & Facilities Department, and is responsible for leading a team of Facilities Co-Ordinators, who support operational policing thorough the provision of compliant, comfortable, and effective working environments. This important customer facing role sets the standard for a variety of services from business as usual activities (including minor maintenance, H&S compliance & auditing, administrative support and contractor management), alongside pre-planned larger projects (including office relocations, refurbishments, and building improvement works).
You will be self-motivated to oversee, develop and support your team of Facilities Co-Ordinators empowering them to provide a professional, efficient and effective FM service. Excellent communication skills, both written and verbal, are a prerequisite to getting tasks completed ensuring our internal and external stakeholders are fully involved and informed.
Resilient and innovative, you will ensure that ongoing daily requirements are met by your team, managing scheduled workload against often urgent challenging reactive tasks that may arise, with an ability to adapt to changing priorities of the organisation. Pride and a sense of ownership are vital as you will be responsible for ensuring all aspects of the built environment are safe and presentable at all times, focused on driving forward site improvements, making the buildings under your area of responsibility the best that they can be.
Being a publicly funded organisation ensuring we achieve best value for money is a critical aspect of this role. You will be responsible for overseeing and authorising local expenditure in line with force and procurement guidelines. In addition to supporting operational policing you will focus on ensuring contracted services (including cleaning, grounds maintenance and waste) are delivered to agreed KPI's and SLA's, identifying opportunities to make efficiencies and savings wherever possible.
Key Accountabilities:
• Oversee the continued professional development through effective management of your staff whilst supporting their health & wellbeing.
• Successfully deliver a wide range of agreed FM services across the portfolio.
• Ensure consistent and best practice processes and procedures are implemented and adhered to.
• Provide safe, compliant and well-presented workplaces meeting the needs of our various stakeholders.
• Undertake scheduled site inspections across all buildings (including fire, health & safety, environmental and security) identifying non-compliances and any opportunities for investment.
• Promote a culture of health and safety, security and environmental compliance and best practice.
• Support the delivery of Capital projects (refurbishments, re-developments and disposals)
• Responsible for the authorising and justification of any local expenditure within approved budgetary limits.
For full information about the role, please refer to the attached Job Description.
Skills & Experience
Whilst you will be provided with role specific training, you will need to be inquisitive as you will learn most from actively being involved with your team and Estates & Facilities colleagues. Facilities is a constantly evolving industry, paired with the unique setting of working within the police environment, there are always new challenges, with new solutions to learn.
We are seeking individuals with the following skills, knowledge and experience:
• Previous experience of working in a Facilities Management environment delivering a multi-disciplined service across multiple sites.
• Previous experience of leading and developing people.
• Excellent communication skills with an ability to adapt style dependant on the audience.
• Proven ability in decision making, prioritising workload, negotiating and using own initiative to solve problems.
• A sound knowledge of workplace health & safety with practical experience of all aspects of FM related legislation (including Fire, Legionella, COSHH, Asbestos, Lone working and working at height).
• Previous experience of undertaking minor building repairs and improvements would be advantageous, but not essential.
• Full driving licence with the ability to pass a police driving assessment.
• Computer literate, including the proficient use of Microsoft software.
• IOSH Managing Safety, or equivalent qualification, is preferable, but if not, there will be a requirement to work towards this within a timeframe to be agreed with your line manager.
Why Work With Us?
This is an opportunity to work in a unique environment which will allow you to develop your FM skills, knowledge and experience in a public service. We are enthusiastic and proud to support operational policing through the provision of workplace environments that enable our officers and staff deliver their service. Benefits include:
• Competitive salary - with annual incremental rises within salary banding.
• Career progression and training opportunities
• Local government pension scheme
• Generous annual leave entitlement
• Discount schemes
• Access to Financial and mental wellbeing guidance and support
• Sports, social and network groups
• Opportunity to work alongside front line operational officers
Further Information
For further information or to discuss the role please contact:
Daniel Uwins, Facilities Service Delivery Manager, via email: daniel.uwins@sussex.police.uk
or
Nik Reynolds, Head of Facilities Services, via email:
nicholas.reynolds@surrey.police.uk
Diversity Statement
We are only as good as our people. It's important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach, and the skills that diversity brings; all of which help us to deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.
We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of the Stonewall Workplace Equality Index and Disability Confident, a signatory of the Race at Work Charter and aligned with the Armed Forces Covenant and the HeForShe movement.
We are committed to being an anti-racist police service. We promise to challenge injustice, ensure fairness and to uphold anti-racist principles in both our organisation and our communities. For more information, you can read our full anti-racism statement here.
We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status, or religious belief, we would love to hear from you.
Please use the following links to find out more on Equality, Diversity and Inclusion at Surrey Police and Sussex Police
Additional Information
Following submission of your application you will receive a confirmation email with a copy of your application attached. Occasionally emails from this address can fall into spam/junk folders so please ensure this is checked regularly. You may wish to consider adding noreply@surreysussexpolice.as.recruitmail.com to your address/contact list to ensure you receive all communications.
This post is being advertised in parallel with Force redeployment processes. Any redeployees who are identified will be given preference. This may result in the post being withdrawn at any point during the recruitment process.
Please note that not all jobs are available for internal candidates across both Forces, the current agreed recruitment principles are;
• vacancies in collaborated units are available to all officers and staff across both Forces
• vacancies in non-collaborated units are only available to officers and staff within the Force with the vacancy unless it is advertised externally
• if the vacancy is advertised externally and an officer or member of staff from the other Force is successful it will result in a transfer of employment
Surrey Police and Sussex Police Special Constables, Volunteers and Agency Staff (excluding self employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internal advertised posts.