Address
Form of work
Salary
Position:Facilities Supervisor
Department: Practice Support
Location: St Albans/Radlett / £28k - £30k per year
Hours: Full-time, 36.25 hrs per week, Monday to Friday (between 8:30am - 6pm)
Overview
Our Client’s focus is on delivering exceptional service to both our clients and our team. The Facilities Supervisor plays a pivotal role in ensuring a welcoming, clean, and well-organized office environment, crucial for providing excellent service.
Key Responsibilities
Facilities:
- Supervise the Facilities team, fostering a collaborative and supportive environment.
- Ensure the team meets the day-to-day needs of the business.
- Review supplier costs to optimize expenses.
- Ensure all visitors receive a warm and professional welcome.
- Monitor the facilities inbox and handle inquiries promptly.
- Assist with office moves and workstation setups, updating office floor plans as needed.
- Manage external contractors for cleaning and maintenance.
- Maintain cleanliness and tidiness of the building and communal areas.
- Transport items between offices and other locations when necessary.
- Cover reception duties in the absence of the receptionist.
Property:
- Maintain the company property register and asset log.
- Ensure building safety, including regular fire alarm checks and evacuations.
- Support maintenance projects and update the site maintenance log.
- Conduct building inspections, identifying and reporting concerns.
Administration
- Sort incoming office post and manage deliveries.
- Frank outgoing post and maintain the franking machine.
- Log incoming cheques and deposit them at the bank.
- Manage digital file storage and document destruction.
- Assist in locating and managing files and deeds.
- Check invoices and provide general administrative support as needed.
Skills and Attributes
Essential:
- Experience in team leadership.
- Proficient in MS Office.
- Strong written and verbal communication skills.
- Excellent organizational and time management skills.
- Attention to detail and accuracy.
- Ability to lift and move objects.
- Collaborative team player.
- Discretion and confidentiality.
- Committed to providing excellent service.
- Full, clean driving licence.
- Commitment to continual learning and development.
- Supportive and collaborative approach.
