Facility Management Administrator

Facility Management Administrator- Large retail store in the NW10 Area

This is a permanent role for 39 hours per week, 1 in 3 weekends and occasional late/early shifts.

The hours are as per below

Mon. 08.00 - 16.45

Tuesday. 08.00 - 16.30

Wednesday. 08.00 - 16.30

Thursday. 08.00 - 16.30

Friday. 08.00 - 16.30

1 in 3 weekends

WHAT YOU'LL NEED TO HAVE

You'll have general knowledge of how to assess and mitigate risks in a business environment and understand the main FM business processes.

You'll have good knowledge of how sustainability interacts with FM and the know how to transform our operations to become climate positive!

You'll have high level knowledge of hard and soft FM services and related local legislation and industry standards.

WHAT YOU'LL BE DOING DAY TO DAY

To support the Unit Facility Management Managers with general and specialized knowledge within FM services ensuring we optimize the value and efficiency of each property in a sustainable way.

On the day to day you will;

• Manage the FM services of each responsible property actively throughout its lifetime including safety, compliance, maintenance and improvement to ensure a safe and operational environment for the business, co-workers, customers and other stakeholders

• Coordinate operational tasks related to internal work and work executed by external FM suppliers in collaboration with the Unit FM Manager

• Collaborate with external FM service providers and follow-up on the service quality to the Unit FM Manager

• Coordinate and execute internal FM-related checks and reviews as well as participate in internal and external audits and certifications within the FM scope

• Secure FM excellence by inspecting FM services including, administrating FM tools (ex. CAFM), maintenance and spot checks

• Coordinate and produce relevant reports within the FM scope
• Support the tendering process for new and/or potential FM service providers by assisting the service providers during site visits

• Contribute with insights to the goalsetting, the FM budgeting activities and the annual business plan in the unit

• Assist in controlling costs through working in a lean, simple and cost-conscious way, encouraging colleagues to discover more effective ways of working in the FM area.

• Follow-up on permits, licenses, certificates and reporting measures in order to stay compliant with local and international legislation as well as internal rules and requirements regarding the FM scope within Ingka

• Collaborate with 3rd parties regarding FM related services and property related assets in order to secure compliance with local regulations and authorities

• Provide subject matter expertise and technical support in daily operations and projects related to the FM delivery model

• Participate in projects within FM related services which are driven by FM and other functions, such as large construction projects, Asset Management activities or local rebuilds as well as managing as-built documentation

Please call or send a CV to apply