Finance Administrator

Finance Administrator

Based in Central London

Role summary

• Reporting to the UK Finance Lead contract Support, you will be responsible for supporting the business in maintaining the client's Facilities in all aspects of Finance management. This is a site-based role to support both Central London Locations (25 North Colonnade & St James Square) working flexibly across both site locations.

What the Job Involves

• Managing service partner Purchase Orders & invoicing. Requesting and reviewing monthly statements.
• Engaging with service partners to ensure that correct purchase orders are being used and invoices are submitted in the correct format and in a timely manner.
• Manage regular meetings with service partners to discuss feedback relating to statements, focusing on clearing aged debt and PO query resolution.
• Liaising with FM teams to ensure purchase orders are raised and distributed to allow service partner invoicing to be kept up to date.
• Working closely with the Site Leads in all aspects of FM Finance management ensuring good communication between the company and Service Partners to ultimately meet the client's finance KPIs.
• Maintain regular and effective communication with internal colleagues across The UK BP portfolio team, ensuring the high profile of the FM Finance team is there to assist.
• Support in new supplier set-up work flow function.
• Provide best-in-class customer service to internal and external customer base.
• Supporting Site Leads with managing/maintaining budgets & Forecasting.

Additional Duties And Responsibilities
The above is not an exhaustive list of responsibilities, further additional ad hoc duties may be required to support the Account.
Skills

• Strong communication skills, teamwork, analysis, judgement and customer focus.
• Planning and organising.
• Able to evaluate priorities and adjust as appropriate.
• Deliver on time and with high-quality results.
• A self-starter who possesses intellectual curiosity.
• A proven team player at ease to get stuck in.
• Decision-making / complex problem-solving:
• Proactively gathers information from appropriate sources.
• Probes/considers all of the facts.
• Considers others perspectives.
• Refers to long-term plans and goals, and draws sound inferences.
• Prioritises key factors.
• Acts decisively, promptly and confidently.
• Able to operate with limited guidance
• Good working knowledge of office applications

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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