Payroll Administrator

Overview

We have an exciting opportunity for you to join our team as a Payroll Administrator.

Key Duties & Responsibilities

• End to end processing of payroll for 2 companies on a monthly basis (Circa 350 staff – currently using Sage Payroll software linked to electronic timesheets.)
• Accurately calculate and record employee wages, deductions, and benefits in accordance with company policies and relevant regulations.
• Prepare and distribute payroll reports, statements, and records to employees and management.
• Maintain employee payroll data and records in a confidential and organized manner.
• Verify the accuracy of timesheets, overtime hours, and other payroll-related information.
• Collaborate with HR and finance teams to ensure accurate and timely processing of payroll transactions.
• Stay updated on changes in payroll laws, tax regulations, and labour legislation to ensure compliance.
• Address payroll-related inquiries from employees, resolving issues or escalating them to the appropriate department.
• Reconcile payroll accounts and resolve discrepancies in a timely manner.
• Assist in the preparation of payroll-related reports for management, audits, and government agencies.
• Participate in the implementation and maintenance of payroll processes and systems, including testing and troubleshooting.
• Maintain confidentiality of sensitive employee information and adhere to data protection policies.
• Provide support during payroll audits and assist with gathering necessary documentation.
• Continuously seek opportunities to improve payroll processes, efficiency, and accuracy.
• Collaborate with team members to ensure a smooth payroll cycle and meet established deadlines.
• Handle other payroll-related duties and special projects as required by the business.
• Preparing and submitting all required returns to HMRC deadlines, including the Company CIS.
• Maintain and calculate payrolled benefits in kind, including processing of Company year end P11D requirement.
• Complying with HMRC legislation, including implementation of changes to tax codes etc.
• Administration of the company workplace pension scheme, including onboarding of new staff members.
• Dealing with all payroll and related queries.
• Keep up to date with on-going legislative changes that will affect payroll and maintain a sound working knowledge of all statutory payments and eligibility criteria.
• Assistance with year-end Financial Audit requirements and other adhoc audits as may arise.
• Manage and oversee the weekly timesheet input and closedown.
• Development and refining of payroll procedures.

The above list is not exhaustive; you will occasionally be asked to undertake additional duties where it is reasonable and appropriate.

SKILLS, QUALIFICATIONS AND COMPETENCE

Essential

• Previous payroll experience essential, ideally with at least 5 years experience
• Current knowledge of HMRC payroll related legislation
• Strong communication skills and being able to take ownership of tasks

Desirable

• Previous experience of use of Sage Payroll software