Finance And Admin Officer

Leadership and Strategy

• Be responsible for line-managing administration staff, including carrying out long-term resource planning and managing recruitment, appraisal and professional development.
• Under the direction of the CFO, lead on financial matters in school, to ensure the school’s successful financial performance and to ensure financial decisions are clearly linked to the school’s strategic goals.
• Take all decisions in line with the vision and values of the Trust and school, and encourage others to do the same.
• Implement a marketing plan for the school, which utilises the school website, signage, the prospectus, and communications with current and prospective parents.
• Monitor developments in technology and consider how it can be used to enhance the school’s business processes, teaching and learning, and staff wellbeing.
• Support leadership team meetings and report where appropriate.

Financial Management and Fundraising

• In partnership with the Headteacher, manage the school’s budget and ensure it is balanced, realistic, and represents an effective use of public funds.
• Support budget preparation and submit to CFO.
• Monitor the budget all year round, advising the Headteacher and CFO where revisions or changes are needed.
• Support the CFO and Trust Business Manager to forecast future years’ budgets, based on the school’s estimated funding and trends in expenditure, to enable the headteacher to make strategic, long-term decisions.
• Comply with financial reporting requirements and submit statutory returns including 16-19 funding, NTP spend.
• Oversee day-to-day finances, ensuring money is banked, invoices are paid promptly, money owed is collected, and clear records are kept
• Develop and implement the school’s fundraising and income generation strategy, choosing fundraising priorities in line with the school improvement plan.

Find and apply for grants

• Support procurement processes under the direction of the CFO, managing tenders where appropriate, conducting due diligence, benchmarking and evaluating suppliers, negotiating deals and ensuring value for money.
• Ensure the effective and efficient operation of the finance department, delegating tasks to finance/office staff where appropriate.

Administration

• Support the Trust payroll provision by collating and submitting timesheets, leave of absences etc.
• With the Headteacher and premises team, supervise the maintenance of the school site.
• Organise health and safety training for staff.
• Manage the school’s compliance with statutory obligations, and advise others on the relevant legal, regulatory and ethical requirements.
• Track all school policies and ensure they are updated in accordance with the policy review schedule
• Monitor and update the risk register.
• Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times.
• Provide administrative support for the Headteacher and SLT
• Act as the schools data guardian.
• Be the school’s data protection officer, taking responsibility for monitoring data protection compliance and advising the school community on data protection issues.
• Support the data protection officer with ensuring data protection compliance and helping the school community understand how to comply with data protection law.
• The Finance and Admin Officer will be required to safeguard and promote the welfare of children and young people, and follow school policies and the staff code of conduct.