Finance And Office Admin Assistant

Job Title:Finance and Office Admin Assistant

Reporting to: Management Accountant

Location: Edinburgh City Centre, full time on site

Salary: £22 620 per annum

The Company

The Artisanal Spirits Co (ASC)

ASC's purpose is to captivate a global community of whisky adventurers, creating and selling outstanding, one-of-a-kind whisky and experiences around the world with an ambition to create a high quality, highly profitable and cash generative, premium global business.

Based in Edinburgh, ASC owns The Scotch Malt Whisky Society (SMWS), Single Cask Nation (SCN) and J.G. Thomson (JGT), as well as operating a cask storage, bottling and logistics facility in Scotland. Owning over 17,000 casks primarily comprising Single Malt Scotch Whisky, ASC's stock includes outstanding whisky (and other spirits) from 150 different distilleries across 20 countries which is sold both as individual bottles and whole casks.

Established in 1983, SMWS currently has a growing worldwide membership of over 40,000 paying members. With an established global presence in c.30 countries, SMWS operates a direct-to-consumer model (90% of revenue) primarily through e-commerce, in addition to four member rooms in the UK. SMWS provides members with inspiring experiences, content and exclusive access to a vast and unique range of outstanding, expertly curated, single cask Scotch malt whiskies.

Purpose of the role

Oversee all elements of maintaining our office facilities to ensure smooth running of our new HQ site, with a main focus on processing transactions and invoices in the Accounts Payable function of ASC Plc and group companies.

Key Responsibilities

Internal AP Administration – 60%

• Process AP invoices (matching to POs and goods receipt notes as appropriate).
• Processing credit notes.
• Ensure supplier invoices and expenses are fully authorised ready for the payment runs
• Reconcile supplier statements and request copy invoices.
• Assist AP supervisor in preparing and processing payment runs.

Office Facilities Administration – 40%

• Support Executive Assistant in arranging travel, accommodation and appropriate meeting preparation
• Oversees catering for company events within the office
• Facilities management of HQ office
• Ensure office is kept stocked with sufficient stationary and kitchen goods
• Coordinate incoming and outgoing mail and parcels
• Maintaining key logs, security passes and asset register
• Administrator of staff mobile phones
• Manage cleaning contract for office
• Manage reception area including welcoming and registering visitors
• Health and Safety support

Competencies

• Good communicator, polite and approachable
• Energetic team-player
• High attention to detail
• Competent excel skills
• Good organisational skills with the ability to work to tight deadlines

· Able to work within a fast-paced environment managing deadlines

• Takes ownership of tasks
• Continuously looks for process improvements and development opportunities

Job Types: Full-time, Permanent

Salary: £22,620.00 per year

Benefits:

• Childcare
• Company events
• Company pension
• Cycle to work scheme
• Discounted or free food
• Employee discount
• Health & wellbeing programme
• Life insurance
• Private medical insurance
• Sick pay

Schedule:

• Monday to Friday

Work Location: In person