Finance Apprentice

Finance Assistant – Apprenticeship

Who is Weber Shandwick?

We create cultural value and help brands navigate the ever-changing age of earned: an age where consumers actively say no to advertising; an age where everyone is an influencer that can make or break your brand; an age where content can be turned into commercial opportunity.

Our talented team build brands by finding connection points in the real world. We energise the right mix of talent, using the right platforms and latest technology to choreograph stories that make a real and meaningful impact for some of the world's leading brands and businesses eg HSBC, Unilever, Ebay and Pinterest to name a few.

We earn affection, attention, affinity, and purchase by delivering value to people around the world, with deep specialisms across food & drink, travel & tourism, consumer tech, consumer health, automotive, sports sponsorship, entertainment & lifestyle and energy. We are known for:

• Developing data-driven insights and strategy to drive measurable impact
• Creating impactful campaigns that tap into culture.
• Creating channel and platform-agnostic campaigns that grow organically.
• Delivering integrated campaigns that are earned-first but deliver for paid and owned.

The Role:

Our Finance Apprenticeship offers a unique opportunity for ambitious individuals to dive into the dynamic world of finance while gaining valuable skills and knowledge. As an apprentice, you'll work alongside seasoned professionals, learning the ins and outs of financial operations, analysis, and strategy. If you're passionate about numbers, eager to learn, and ready to embark on a rewarding journey in finance, this apprenticeship is the perfect stepping stone towards a successful career in the industry.

This apprenticeship incorporates the Level 2 AAT Foundation Certificate in Accounting. Learning covers the following modules:

• Introduction to Bookkeeping
• Principles of Bookkeeping Controls
• Principles of Costing
• The Business Environment (Synoptic assessment)

What will you be doing?

PAG / Revenue management

• Maintaining the invoice tracker
• Following up client PAG with account leads and interoffice contacts.
• Managing client portals to ensure POs are raised a correct – working with the client team to follow up any missing items.

Job / WIP Maintenance and Billing

• Requesting credit check information and distributing
• Requesting client creation via the US
• Opening jobs and ensuring all jobs have correct documentation – submitting paperwork to revenue control and loading PAG and scopes onto each job.
• Communicating job numbers to the client team and ensuring that time / costs are on the correct job.
• Running weekly time and cost reports and actioning time and cost moves

• Raising fee and cost invoices and loading onto client portals
• Assisting Credit Control with any receivables issues
• Assisting with completion emails for completed contract / milestone jobs and ensuring that these are loaded onto SAP.
• Complete final reconciliations
• Ensuring that jobs are closed on a timely basis.
• Analyze and update the monthly WIP report – review with ABM / BM and submit to revenue control.

General Admin / System Maintenance

• Ensuring that new employees are set up in SAP, and rate maintenance / employee SAP maintenance.
• Assisting with any audit questions
• Running ad hoc reports as required
• Answering general queries for the team – assisting with the day-to-day financial management and smooth running of the practice

Purchase Order Management

• Weekly run of open purchase order report.
• Investigate and resolve all open purchase orders or instruct the appropriate team where necessary.
• Raise inter-company purchase orders where necessary.
• Contact purchase order creators to good receipts POs.
• Raise internal purchase orders to vendors where necessary or instruct the relevant team.
• Maintain and manage the Vendor PO mailbox.

Vendor Management

• Run daily Vendor Invoice "Parked" list, update notes and action points, and resolve / investigate where necessary.
• Weekly email the Vendor Invoice "Parked" list to the relevant teams.
• Support the business with "New Vendor" onboarding queries.
• Request and reconcile vendor statements against SAP.

Amex GBT travel statements/ invoice management.

• Download monthly statements and match them against downloaded invoices.
• Raise purchase orders to Amex GBT Travel where necessary or instruct the relevant team.

Amex Meeting Card Reconciliation

• Reconciling the Amex meeting card monthly.
• Collate invoices and purchase orders for submission to the Shared Services Accounts Payable department for processing before the payment date.

Who are you?

• A* - C (or equivalent) in Maths and English at GCSE level
• An excellent communicator
• Confident in taking a proactive approach to identify opportunities for the client, practice and team.
• Able to manage your time and consistently meet deadlines.
• Attentive to detail and quality

Core Benefits:

• Private medical insurance
• Group life assurance.
• Group income protection.
• Personal pension plan
• Employee Assistance Programme

Flexible Benefits:

• Buy or sell holiday.
• Additional life assurance cover
• Critical Illness Insurance
• Personal Accident Insurance
• Dental insurance
• Travel insurance.
• Health screening
• Gym discounts
• Cycle to work scheme

• Health cash plan
• Flexible working with our 3:2 hybrid work model
• 4pm Friday finish
• Equivalent of $250 USD for new joiners on 6-month+ contracts to support home working setup
• 25 days' annual leave (in addition to public holidays) plus 2 volunteering days, birthday day off and discretionary festive closure
• Flexible public holidays
• Exclusive shopping discounts and perks
• Headspace membership
• Annual eyecare voucher
• Season ticket loan
• Referral bonus scheme
• Long service bonus
• Enhanced family leave
• Inclusive and invisible health policies

Note from the talent team:

We appreciate the time taken to apply for the role and your recent interest in Weber Shandwick. We will review all applications within five working days and be in touch with those who have been shortlisted to the next stage. Unfortunately, due to volume we are not able to get back to everyone individually so if you have not heard back from us unfortunately you have not been successful on this occasion and wish you all the best in your search.

At IPG DXTRA we are proud to be a Disability Confident Employer. We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at JobAppAccommodation@ipgdxtra.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to accommodations cannot be answered.

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