Finance Manager

Role: Finance Manager-Full time 37.5hrs per week (part time considered)

Salary: circa £34,000-£38,000 FTE per annum/pro rata (negotiable)

Work base: Howdon Community Hub (flexible working arrangements will be considered)

Accountability: Chief Executive Officer

The information provided in this job description is given to ensure that the post holder has the best opportunity of understanding what is required to be effective in the post. It is not intended to be prescriptive in every detail and it is expected that the post-holder will be as positive and flexible as possible as the role develops.

Role Information

The Finance Manager is a key strategic role within the organization and will be part of the Senior Leadership Team.  The post holder will work at a strategic level and attend and be answerable to the Board of Trustees in the areas of Finance, Compliance and Risk and undertake the position of GDPR lead on behalf of the organization working within the wider Senior Leadership Team that includes a CEO, Business Development Manager, Training and Development Manager and Operations Manager.

As Family Gateway enters into year 2 of its 3-year strategic plan, this is an exciting time in which the Board of Trustees, Senior Leadership team, staff and volunteers will shape the future of service delivery for the community that it serves in Howdon and Wallsend and as it reaches beyond and across the North East with its Barefoot Professional Model of service delivery with steady growth in mind.  The post holder therefore will be required to have a good understanding of the political and funding landscape and be able to form good stakeholder relationships.

The post holder will manage a small core staff team and will oversee the day-to-day financial operations within the company, including Payroll, Debtors, Creditors, and Banking. The post holder will be responsible for Budgets, Management Accounts, Taxation, and all income streams including Grant Funding. In addition, the postholder will ensure all statutory and regulatory requirements are met, Companies House and the Charity Commission. The post holder will also be the key contact for auditing, and other financial needs as necessary and will track the company’s financial status and performance to identify areas for potential improvement. 

The post holder will also seek out methods for minimizing financial risk to the company and research and analyze financial reports and market trends.  The post holder will also be responsible for the management of Family Gateways assets, IT and quality assurance systems and will ensure Family Gateway is complaint in all areas of risk, governance and business.

Key Accountabilities:

•        To be responsible for the oversight of all Financial Services including risk management systems and processes within Family Gateway reporting directly to the CEO.

•        The post holder will stay up to date with technological advances and accounting software to be used for financial purposes and oversee all IT and data functions within the organization

•        Establish and maintain financial policies and procedures for the company

•        Understand and adhere to Statutory and Regulatory financial regulations and legislation, including Companies House and The Charity Commissioners.

•        To oversee the day-to-day management of the organizational risk register ensuring it is up to date and prepared for sub committee

•        To write and/or contribute to the writing of tenders and grant applications and where appropriate collate information to aid the reporting requirements of funders

•        To manage a small core function team as directed by the CEO providing regular supervision, performance management and annual appraisals.

•        Be responsible for the maintenance and management of the Contracts Database ensuring all information is uploaded or removed as appropriate and that regular monitoring of this information provides information to the CEO and other managers in order to inform sound project management delivering projects to scale, to time and within budget

•        To work in partnership with operations staff and The Senior Leadership Team (SLT) supporting the maintenance of an effective IT and CRM system which in turn will   measure project data and produce KPI’s.

•        Liaise with IT provider to ensure Cyber Security integrity measures are in place and working effectively. Control and Monitor IT access via Role Permissions and Passwords.

•        To Control and Monitor as the GDPR Lead for the organization, keeping up to date with ICO registration and guidance and overseeing a robust Data Breach Register, ensuring all staff are trained annually in line with company policy

•        Produce accurate and timely financial management information on a monthly basis to   support decision-making and to present information to the Board of Trustees, attending Board meetings as required

•        Establish and maintain appropriate, robust and secure financial recording processes for   purchasing and payment of items and management of petty cash, including Cash Floats, Fixed Asset Register, Banking, and Taxation including VAT.

•        To produce and prepare annual budgets and cost scenarios for the Board of Trustees, CEO and SLT and to host monthly finance reviews with SLT

•        To ensure timely payroll data is prepared, checked and processed prior to submission to third party provider and thereafter import to Finance system via journal entry. To oversee appropriate pension and insurance provision is in place on behalf of the company and that legal compliance is followed.

•        Prepare ad hoc financial and activity information to support new project development    plans as required

•        To engage fully in management meetings, supervision and appraisals

•        Demonstrate professionalism, tenacity and empathy in their work

•        To undertake any reasonable task as requested in line with the senior nature of this role

•        Adhere to and work demonstrating Family Gateway values and support development of the Barefoot Professional Model.

This post is subject to a 6-month probationary period, an enhanced DBS check, two satisfactory references, proof of eligibility to work in the UK.

Employment benefits

·        Generous AL policy with 25 days

·        1 days Birthday leave

·        1 days additional leave at Christmas (specified)

·        2 health and wellbeing leave days per year

·        All Bank holidiays

·        1hr paid each week for wellbeing activities based in and around the Howdon Hub

·        Stuck not sick policy

·        Two paid wellbeing breaks a day for all staff

·        Free secure car parking on site

·        Community café on site

·        Use of our community gym

·        Generous sick leave 

·        Employee Assistance Program-confidential 24hrs advice and support, access for both yourself and your family members, access to 6 sessions of counselling(non contractual)

·        Cycle to Work scheme

·        4% employer contributory pension scheme

·        Regular Supervision and Annual Appriasal with personal and professional development opportunities

·        Additional holiday purchase scheme (up to 5 days per year, non contractual)

·        Flexible working arrangements

·        Emergency loan of up to £500 per year

Closing date: 5pm 28th June 2024

Inteview date: 17th July 2024