French Speaking Team Assitant

A global digital provider are looking for a French speaking Office/Team Assistant based in Central London on permanent basis. This multifaceted role requires exceptional organisational skills, fluency in both French and English, and adept time management abilities to navigate a constantly evolving workload.

The ideal candidate will collaborate effectively with the sales team, providing efficient organisational support. Responsibilities also include managing various office functions, including coordination of IT department in France and overseeing UK office systems.

Responsibilities:

Team Assistant:

• Manage the e-travel portal, including negotiating pricing, booking travel for Directors, monitoring Sales travel, and approving invoices.
• Process expenses for Directors promptly in line with Group policy.
• Cover for EA/Project Manager when necessary.
• Assist in the on boarding process for new employees, including welcome packs and schedules.
• Aid in social media planning.
• Create and update company presentations.
• Manage employee benefits through various provider portals.

Office:

• Ensure day-to-day office operations run smoothly.
• Monitor supplier accounts and resolve invoicing issues while ensuring timely payment.
• Assist in supplier management and negotiate competitive rates.
• Handle all courier orders, including international shipments, and secure the best rates.
• Address office maintenance needs independently or by liaising with building facilities management.
• Maintain office and stationary supplies.

IT:

• Coordinate the setup and procurement of IT equipment for new employees.
• Serve as the primary point of contact for UK IT services and equipment.
• Administer the UK mobile phone contract and upgrades.
• Report system faults and collaborate with the IT support desk in France to resolve issues.

Essential Skills:

• Excellent written and verbal communication
• Ability to work independently and collaboratively
• Capacity to thrive under pressure
• Keen attention to detail
• Proficiency in MS Office

Fluency in English is essential.

Benefits:

• Hybrid office and remote work model 3 days a week in the office 2 days from home
• Monday to Friday, 9:00 am to 5:30 pm
• 25 days annual leave, increasing by 1 day per year up to 30 days
• Comprehensive benefits package including private medical and dental insurance (with family options), pension scheme, life assurance (four times annual salary), and maternity, paternity, and adoption leave schemes

The ideal candidate is someone who demonstrates conscientious work ethic, postive can do attitude and commitment to delivering quality results.

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates