Full or Part time Accounts Assistant

An opportunity has arisen for a diligent Finance Assistant to join our small friendly team in a commercial working environment.

The successful candidate will have a keen eye for detail and a passion for providing top–tier financial support.

Duties include:

Purchase Ledger

Record all invoices and payments received daily/ supplier statement reconciliations

Build relationships with key supplier finance teams

Check expenses comply to policy and record

Assist Head of finance in recommending payments

Control and administer purchase orders and expense claims

Keep filing system up to date

Posting and monitoring petty cash

• Submit payments runs for approval making sure these reconcile with purchase ledger
• Check payments are authorised and make payments

Investigating purchase ledger queries

Assist Head of Finance in developing reports

Sales Ledger

Reconcile and prepare invoices from Customer service team

Investigate queries and process corrections

Support management on credit control with queries regarding customer invoices

Liaise with operation managers in respect of customer requirements.

Compile reports as required by Head of Finance

Download bank statements and reconcile payments on Xero.

• Process payment from website through Xero

Cash Book

Reconcile/Post bank transactions for various bank accounts on Xero and other software's

Investigate any discrepancies and errors in accounts against statements

Other

Answering inbound calls to assist other key members of staff when required

• Assist and preparing in submitting VAT Returns and Government Surveys

Resolve email and telephone queries regarding invoices and credit notes

Assist Finance Manager with any other duties that reasonably come with the role.

Note: This job description is not intended to be all–inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organisation.

Skills Required:

• Knowledge of accounting software Xero
• Impeccable accuracy and diligence
• High standard of literacy and numerical skills required
• Excellent Microsoft Office skills; especially Excel
• Excellent time–keeping
• Ability to build good working relationships
• Good attention to detail
• To work as part of a close team but on own initiative