Full Or Part Time Finance Assistant

An opportunity has arisen for a diligent Finance Assistant to join our small friendly team in a commercial working environment.

The successful candidate will have a keen eye for detail and a passion for providing top-tier financial support.

Duties include:

Purchase Ledger

· Record all invoices and payments received daily/ supplier statement reconciliations

· Build relationships with key supplier finance teams

· Check expenses comply to policy and record

· Assist Head of finance in recommending payments

· Control and administer purchase orders and expense claims

· Keep filing system up to date

· Posting and monitoring petty cash

• Submit payments runs for approval making sure these reconcile with purchase ledger
• Check payments are authorised and make payments

· Investigating purchase ledger queries

· Assist Head of Finance in developing reports

Sales Ledger

· Reconcile and prepare invoices from Customer service team

· Investigate queries and process corrections

· Support management on credit control with queries regarding customer invoices

· Liaise with operation managers in respect of customer requirements.

· Compile reports as required by Head of Finance

· Download bank statements and reconcile payments on Xero.

• Process payment from website through Xero

Cash Book

· Reconcile/Post bank transactions for various bank accounts on Xero and other software’s

· Investigate any discrepancies and errors in accounts against statements

Other

· Answering inbound calls to assist other key members of staff when required

• Assist and preparing in submitting VAT Returns and Government Surveys

· Resolve email and telephone queries regarding invoices and credit notes

· Assist Finance Manager with any other duties that reasonably come with the role.

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organisation.

Skills Required:

• Knowledge of accounting software Xero
• Impeccable accuracy and diligence
• High standard of literacy and numerical skills required
• Excellent Microsoft Office skills; especially Excel
• Excellent time-keeping
• Ability to build good working relationships
• Good attention to detail
• To work as part of a close team but on own initiative