Governance Executive / Administrator

James Stevens Associates are delighted to be working with a highly commercial private company that are now looking to bring on board a Governance Executive / Administrator.

The organisation provide remarkable services to overseas business's enabling them to work across the UK and grow their service offering.

They truly have an outstanding sociable culture so finding the right person for this position is exceptionally important as the business grows heavily into 2024.

Role: Governance Executive / Administrator

Location: Holborn, Central London / Also have another office in Warwick

Format: Permanent

Salary: £30,000 - £40,000

Benefits: Lots of benefits including a bonus discretionary at 10%, along with Employee Wellness Programmes etc.

Hybrid: 2/3 working days in office with the rest remote

The role:

To provide support to colleagues in the Governance Team that specialises in providing clients with a statutory compliance outsourcing service, maintaining clients' statutory records & registers, and providing additional advice and assistance as required.

KEY RESPONSIBILITIES

Existing clients

• Preparation of Confirmation Statements for electronic filing from compliance list Communicating with clients
• Assistance in preparing of resolutions to approve annual accounts and forwarding notices to shareholders, sending out and ensuring receipt (including follow-up)
• Preparation of regular filings to Companies House and other authorities (such as the HMRC as and when required)
• Preparation of dormant Accounts
• Monitor Companies House’s filing Annual Know-your-client checks to ensure records up to date

New Clients

• Incorporation of Companies
• UK establishment registrations
• VAT registration, bank account opening, insurances (company and employee benefit)
• Change of company name; Accounting Reference Date; Registered Office Address; Company Secretarial appointment
• Setting up client data files, internal files & data
• Ensuring Money Laundering compliance, including relevant follow-up
• General Accountabilities
• Monitoring filing deadlines and ensuring compliance (including the sending of reminders) in respect of Confirmation Statements and Annual Accounts
• Maintaining our list of Registered Office clients (monthly)
• Assist with following up on:
• VAT registrations
• Bank accounts

General duties

• Filing and document maintenance in IT system (Therefore)
• Ensuring client files (statutory books) are kept neat and in order
• Assisting with ad-hoc letters, correspondence, faxes etc on behalf of clients
• Setting up disbursements, updating databases, inputting data
• Assisting with special client projects from time to time