AddressSalary:up to £28K dependent upon experience
Contract Type: Permanent, Full-time
Security Level: SC
We are the UK's aviation and aerospace regulator and recognised as a world leader in its field. Our activities are diverse, enabling the aviation industry to meet the highest safety standards, and we pride ourselves on our ability to adapt to the constantly evolving aviation environment.
The Role
Health, Safety and Security Team Admin will be responsible for providing day to day admin support to wider H&S team. This will include managing team mailboxes, responding to queries, managing, and maintaining security vetting records in line with GDPR regulations, coordinating and supporting with production of HSS monthly dashboards etc. As part of this role, you may be required to travel to other CAA offices and associated businesses.
Core Accountabilities
- Provide Health Safety and Security team with day-to-day admin tasks.
- Manage the HSS team outlook inboxes and responding to candidate queries.
- Develop and manage vetting workflow plan including liaising with HR/ Line Managers/candidates to ensure that we have all the required information before progressing applications.
- Liaising with ISD on new starters requests.
- Liaising with internal terms on security ID applications.
- Support the application processing of regulatory access cards and vetting applications.
- Supporting the management CAA leavers including ensuring all security assets are returned before offboarding.
- Update CAA systems with vetting information.
- Support with management of team records including vetting records.
- Liaise procurement and external suppliers to manage and reconcile contractor and supplier records to ensure appropriate pre-employment checks have been completed before commencing work with CAA.
- Managing team’s physical post.
- Coordinating the production of monthly Health Safety & Security performance dashboards.
- Taking minutes for HSS meetings.
About You
To be considered for this role you should meet the following criteria:
- Good attention to detail.
- Good writing skills including report writing.
- Good customer service is essential.
- Able to work with high level of discretion and high degree of confidentiality.
- Able to demonstrate a full 5yrs UK residency to achieve SC clearance.
- Strong administration background.
- Able to attend office minimum 3 days a week.
- Proficient in Microsoft Packages in particular Word and Excel.
What Can We Offer You?
As this role will support our health Safety and Security function training will be provided to help you develop your knowledge in these areas.
Additional Information
For many appointments within the CAA, these roles require access to operationally sensitive infrastructure and/or Nationally Protected information. For these roles the post holders must undergo National Security Vetting and achieve the appropriate level of clearance.
To be vetted we will usually expect a reasonable period of residency in the UK so that meaningful checks can be undertaken. For this role this will need to be 5 years.
If you do not meet these requirements, we may not be able to accept your application.
For more information on CTC and SC clearance please visit - Vetting explained - GOV.UK (www.gov.uk)
The CAA values high ethical standards and personal integrity among employees. If invited for interview you will be asked to complete a declaration of interest.
Working With Us
We offer a range of excellent benefits such as flexible working arrangements, free onsite gym at Gatwick, discounted gym membership for London, 28 days annual leave, additional 5 days leave purchase scheme, a generous pension scheme and much more!
We are on a journey towards being increasingly adaptable, where our colleagues collaborate as part of cross-functional teams. This approach ensures we never stop learning together. It also means that you may become involved in activities that take you out of your day-to-day role, providing you with opportunities to develop and grow your career with us.
We have embraced hybrid working and offer flexible working patterns, being open to having a conversation about what works for you. We know where and when we work is important in achieving a work-life balance.
We are passionate about diversity and ensuring all are included at the CAA. We are an equal opportunity employer and actively encourage applications from candidates of all backgrounds. We use fair and inclusive selection approaches to hire the best person for the job based on merit alone.
Our Values
Do The Right Thing, Never Stop Learning, Build Collaborative Relationships, Respect Everyone – For more information please Click Here
Closing Date: 24th March 2024
Interview Date: w/c 1st April 2024
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
No recruitment agencies please.
