Hr & Payroll Administrator

Spy Alarms are looking for administrative support for Payroll and HR functions, this is a great opportunity for someone who is looking to take accountability and make their mark on this new role.

Human Resources

• Working with both the Group HR Manager and Recruitment Coordinator to ensure that the HR service undertakes all necessary employment checks including DBS checks, and right to work, qualifications and medical checks.
• Coordinate the delivery of day one Spy induction training programmes for new starters and update presentations where applicable, ensure Managers know when the review meetings need to take place by booking these into diaries. Ensure that all relevant parties are aware of and have all necessary equipment/information relevant to new starters ready for Day One
• Process changes for employees, including promotions, transfers, and terminations with updates to the company HR/Payroll Databases.
• Manage the Offboarding process in conjunction with payroll and the Group HR Manager and relevant key stakeholders for exit interviews (booking) and return of equipment etc.
• Responding to any reference requests for current or ex-employees, liaising with the GHRM where necessary.
• Upkeep of training records.
• Provide general administrative support to the HR department.

Payroll

• Assisting the Financial Controller to prepare and ensure all payroll deadlines are met.
• To check all overtime/on-call and other submissions for accuracy and prepare the monthly overtime spreadsheet for approvals.
• Liaise with departmental managers to sort out any potential payroll issues as soon as detected.
• Provide sickness report that confirms paid and unpaid sickness for the monthly payroll run and preparations for attendance bonus and share monthly attendance report with GHRM and managers.
• Assist with Auto Enrolment setup and general pension communications.
• Contribute to benefits administration, handling enrolment, changes, and inquiries such as health etc.
• To reconcile the monthly pension contributions, understanding the reasons for any variances.
• The annual submission and processing of P11Ds and P46 and completion of HMRC and ASHE surveys.
• Support the implementation of payroll projects and initiatives.
• Any other duty as required by the line manager commensurate with the role.

Essential Qualifications and Skills:

• Proven experience as an HR & Payroll Administrator or in a similar role.
• Knowledge of basic payroll and HMRC regulations.
• Knowledge of basic Employment Law.
• Excellent numeracy skills and spreadsheet experience with an excellent eye for detail.
• BS7858 Screening experience desirable but not essential.
• Good knowledge of HR principles, practices, and procedures.
• The ability to work well under pressure and tight deadlines is essential.
• Excellent communication: verbal, and written and ability to make decisions and act confidentially.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Proactive work ethic and adaptable to change and possess a willingness to embrace new ideas and processes.
• Commitment to continual personal development.
• A full driving licence and access to personal transport is desirable but not essential.

Salary and Benefits:

In return, you have the chance to work for a successful, growing NSI gold and BAFE approved company with a great reputation in the fire alarm/security industry.

Competitive basic salary plus bonus

• Pension
• Up to 25 days holiday plus bank holidays and attendance bonus of 1 day
• BUPA Health & Safety and an employee assistance program
• Career progression opportunities
• Staff referral scheme
• Company Sick Pay
• Rewards & recognition programmes
• Ongoing training
• Company events

Standard working hours are 8.30am-5.00pm Monday to Friday.

Please be aware all successful candidates will need a full driving license and will have to undergo relevant security checks by NSSA standards

Job Types: Full-time, Permanent