Hr & Payroll Coordinator

As HR & Payroll Coordinator, you will play a key role in supporting the HR function in various administrative tasks and processes, including being the first point of contact for all HR-related queries, processing monthly payroll, and providing general support to the business.

Duties of the HR & Payroll Coordinator: 

• Efficiently process monthly payroll.
• Serve as the main point of contact for all payroll queries, providing advice and escalating issues when necessary.
• Gather and distribute payroll information, including sickness records, overtime, and shift allowances, to the designated payroll provider.
• Maintain a close working relationship with the company’s external payroll provider.
• Handle the induction of new employees, manage leavers, and oversee salary adjustments effectively.
• Be the initial point of contact for all HR and payroll inquiries, providing accurate, friendly, and supportive assistance.
• Facilitate the smooth onboarding process for new hires, preparing documentation, conducting HR inductions, welcome packs, and verifying right-to-work checks.
• Manage exit paperwork and conduct exit interviews efficiently.
• Maintain precise and up-to-date employee records, including personal details, attendance, and performance and development forms, utilising HR software systems.
• Prepare and compile HR management information and reports.
• Coordinate occupational health appointments and manage associated documentation.
• Monitor sickness levels, promptly informing line managers and HR Advisors of any potential absence issues.
• Provide support in employee relations matters, including absence management, disciplinary procedures, and grievances.
• Support in organizing recruitment activities, including posting job adverts, reviewing CVs, arranging interviews, and communicating with candidates to ensure a smooth recruitment process.
• Collaborate with recruitment agencies for temporary staffing needs, overseeing weekly timesheets, participating in regular agency meetings, and maintaining accurate records in the agency tracker and HR System.

Experience required:

• Experience with payroll coordination or processing is essential.
• Previous experience working closely with payroll bureau and finance team. Knowledge of Payroll legislation.
• Experience within an HR Administrative role is desirable, but a willingness to learn is essential.
• Accuracy and attention to detail essential.
• Confident using excel and managing data spreadsheets.
• Ability to produce reports using data/HR system/excel