Hr & Payroll Officer

BRIEF JOB OVERVIEW:

To provide effective and efficient payroll cover and HR control for the company. Working to tight deadlines and maintaining high levels of accuracy, attention to detail is paramount and a flexible approach to a challenging and varied workload is required. Using your own initiative and with excellent time management skills, the role requires multi-tasking and a flexible approach as a key member of a small team.

RESPONSIBILITIES & DUTIES:
The post holder will be expected to efficiently undertake the following duties, which will include:

Payroll

• Process payroll on a weekly and monthly basis. This includes preparation and verification of timesheets, actual payment processing in the Sage 50 Payroll.
• Undertake all pension scheme administration processes on a weekly basis.
• Administrate and manage the annual leave system on a continuous basis.
• Check timesheets reflect work undertaken
• Upload weekly rota into our time and attendance system.

Human Resource

• Recruitment including on-boarding
• Managing and maintaining contracts, personnel files and other employee information in line with legislation.
• Drafting routine correspondence and document templates, such as forms, letters, induction packs, checklists, spreadsheets as per the needs of the business (line manager direction).
• Conduct inductions return to work meetings after absence for the nursery.
• Manage and undertake all associated HR filing, shredding, faxing, scanning and photocopying, whilst always adhering to legislation, including Data Protection.
• Assisting with preparations for disciplinary and grievance hearings as necessary. This includes liaising with external employment law advisors as and when required.
• With the support of an external legal professional, update company handbook and policies as and when required. Ensure changes are communicated to staff, including line managers, as and when.
• Assisting line managers with all performance related matters, including annual PDRs.
• Ensuring good relations and communications with all members of the team and responding politely and in a timely fashion to internal and external stakeholders.
• Working with all members of staff to maintain and develop the positive progressive culture within the Company.
• Assist and lead where appropriate on other Human Resources projects and activities.

Skills and Qualifications

• Previous experience in a similar HR supportive role, minimum of 2 years.
• An understanding and knowledge of employment law, ACAS Code of Practice and European employment legislation, although external support is available.
• CIPD qualification is desirable.
• Must possess strong computer skills including Microsoft Office products, especially Excel
• Experience of Sage Payroll is highly desirable although training will be given.
• Excellent time management and organisational skills.
• Requires an excellent understanding of business processes, strong communication skills, both verbal and written.
• The ability to work under pressure and achieve deadlines at peak times of the year
• Excellent administrative skills.
• High levels of discretion are required